The Reliever Accounts Payable Accountant is responsible for managing and processing all accounts payable transactions, including payroll, vendor payments, taxes, and bank reconciliations. The role involves ensuring that all financial data is accurate, timely, and compliant with regulatory standards in Kenya. The ideal candidate will possess a strong understanding of accounting principles, excellent organizational skills, and attention to detail.

Key Responsibilities:

Accounts Payable Processing:

Review and verify incoming invoices for accuracy, completeness, and proper authorization.

Enter and maintain invoices in SAP accounting system.

Schedule and execute payments to vendors, ensuring adherence to payment terms and company policies.

Process employee expense reimbursements in compliance with company guidelines.

Payroll Processing:

Assist in the preparation and processing of monthly payroll for employees.

Ensure all payroll calculations are accurate and compliant with Kenyan labor laws, including deductions for NSSF, NHIF, PAYE, and other statutory obligations.

Maintain payroll records and respond to employee inquiries regarding payroll issues.

Bank Reconciliations:

Conduct monthly bank reconciliations to ensure accurate reporting of cash balances.

Investigate and resolve discrepancies between bank statements and the general ledger.

Prepare and maintain documentation of all reconciliations for future reference and audit purposes.

Tax Management:

Ensure timely and accurate filing of all tax returns and submissions, including VAT, withholding tax, and corporate tax, in accordance with Kenya Revenue Authority (KRA) regulations.

Monitor changes in tax regulations and implement necessary adjustments to accounting practices.

Collaborate with external auditors and tax consultants to facilitate audits and ensure compliance with tax laws.

Record Management:

Organize and maintain accurate financial records, including invoices, payment receipts, and supporting documentation.

Ensure that all accounts payable documents are filed appropriately for easy retrieval.

Perform periodic reviews of accounts payable ledgers and reports.

Financial Analysis and Reporting:

Assist in the preparation of reports related to accounts payable, cash flow forecasting, and overall financial performance.

Provide insights and recommendations to management related to cost-saving opportunities and payment efficiencies.

 Internal Controls:

Adhere to company policies and procedures regarding financial transactions and document management.

Identify and mitigate risks related to accounts payable processes and improve operational efficiencies.

Required Skills & Experience

Education / Qualifications

Bachelor’s degree in Accounting, Finance, or related field.

Proven experience (2-5 years) in accounts payable or a similar financial role.

Strong understanding of Kenyan accounting and tax regulations.

Proficient in accounting software (Preferably SAP, or ERP systems).

Very strong Excel skills and ability to analyze financial data effectively.

Excellent attention to detail and accuracy in financial documentation.

Strong organizational and time management skills.

Ability to handle confidential information with integrity and professionalism.

Strong communication and interpersonal skills.