Our client is a leading Architectural and Project Management Consultancy firm based in Nairobi with vast experience in design and management of construction spaces. They seek to hire an Assistant Project Manager who will provide comprehensive support across project, office, finance and marketing functions.The ideal candidate will assist in preparing and submitting proposals, coordinate project tasks like reports and documentation and ensure efficient office operations including supply management and liaison with third-party providers

Key Responsibilities:

Project & Proposal Support

Assist in preparing and submitting proposals aligned with RFP guidelines

Coordinate proposal content with internal team members

Support architectural project tasks (reports, presentations, documentation

Office & Operations Management

Maintain office supplies, receive deliveries, and manage a clean, organized workspace

Coordinate with third-party providers (e.g. IT, tax consultants, ISO auditors)

Track licenses, insurance, permits, and renewals

Finance & Record Keeping

Assist with invoicing, expense tracking, and basic bookkeeping

Maintain accurate filing systems for projects and internal operations

Communication & Client Support

Answer phone calls and emails professionally

Act as liaison for clients and internal staff

Provide support with client communication and follow-ups

Marketing & Content Creation

Manage and schedule posts across Instagram, LinkedIn, and Facebook

Support creation of marketing materials (brochures, presentations, web content)

Coordinate photo shoots, website updates, and graphic design tasks

Conduct market research to identify potential clients and business opportunities

Required Specifications: 

Proven ability to manage diverse responsibilities (projects, office, finance, comms, marketing) and prioritize effectively in a dynamic environment.

Previous experience working in the Architecture; Engineering; Construction industry would be considered an asset

Advanced proficiency in Microsoft Office (Word, Excel, Power Point) ; Adobe Suite (InDesign, Photoshop).

Excellent written and verbal communication skills are essential for interacting with clients, colleagues, and vendors.

The ability to manage multiple tasks, prioritize effectively, and maintain organized records is crucial.

Excellent customer service is essential for building positive relationships with clients.

Understanding of basic marketing principles, social media management, and content creation is beneficial.