Our client, Stawi Experiences Limited, is seeking to hire an Operations and Admin Coordinator. This role supports execution across all Stawi business lines by managing logistics, resources, team scheduling, and vendor relationships. They ensure timelines, coordination and execution logistics are aligned across events, team-building programs and internal communications projects.

Key Responsibilities:

Manage logistics for events, team building, and video shoots

Book hotels, transport, and coordinate staff travel

Liaise with suppliers, venues, and partners (e.g., hotels, AV)

Track inventory and manage packing/returns (team building)

Align internal teams to execution timelines and deliverables

Maintain resource and workflow trackers

Support the Event Manager and Creative teams with operational readiness

Handle administrative follow-ups related to execution

Required Specifications:

4 years in operations, logistics coordination, or admin roles in the events industry is mandatory

Strong vendor management and scheduling experience, with an ability to juggle multiple moving parts

Proficient in Microsoft Excel, Google Sheets, and basic project tracking tools

Knowledgeable on systems ie Odoo, QuickBooks, is an added advantage

Highly organized, detail-oriented and proactive with a strong sense of ownership

Demonstrated ability to stay calm under pressure and meet tight deadlines

Strong communication skills and a solution-focused, can-do attitude

Experience working in creative or fast-paced environments preferred