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Principal Records Management Officer

Kenya School of Government
Nairobi, Kenya
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Posted:Jul 22 By:Hiring Kenya

Company Details
Name:Kenya School of Government
Industry: Education Management
Website: http://www.ksg.ac.ke/
Description: The Kenya School of Government (KSG) was established by the KSG Act (No. 9 of 2012). The School is the successor of the former Kenya Institute of Administarion (KIA), Kenya Development and Learning Centre (KDLC) and the Government Training Institutes (GTIs) Mombasa, Matuga, Embu & Baringo. KSG is a State Corporation established to offer management training, research, consultancy and advisory services to the public sector. The School has been instrumental in setting up fast track management strategies through observance of high standards of integrity, competence, ethics and a culture of transparency whilst implementing the provisions of her mandate. Today it offers services to both National and County governments, private sector players as well as those from the Non-Governmental Organizations (NGOs). The Government recognizes the need to have a competent, well skilled and motivated workforce in the public service. The human resource must at all times have its potential developed to the maximum through effective training and capacity building. This will in turn give the Public Service the impetus necessary for it to deliver improved services to its clients and provide an enabling environment for other sectors of the economy to operate. The role of KSG is to provide learning and development programmes that will inculcate public service values and ethics in the devolved government for the delivery of results to the Kenyan citizenry. KSG will also contribute to the transformation of the public service into functioning effectively, innovatively, and in a results-oriented and accountable manner. The School will be guided by this Strategic Plan (2012/2013 - 2016/2017) which outlines the princi pal strategic direction, the implementation strategies, and the relevant monitoring and evaluation mechanisms. The School’s vision is "Excellence in public service capacity development.” The mission is "to contribute to the transformation of the public service by inculcating national values and developing core skills and competencies for quality service delivery.” In pursuit of its mission and vision, the School commits itself to the highest ideals of integrity; customer focus, professionalism; innovation and creativity; and teamwork.
Job Description

Job Descriptions

Duties and responsibilities at this level will entail: -

 

Implementing records management policies, strategies, regulations and procedures;

 

Ensuring security of information, documents, files and office equipment;

 

Opening files and file indexing;

 

Controlling the opening and retrieval of files;

 

Ensuring security of information/files in the registry;

 

Compiling relevant School’s records for use by various stakeholders;

 

Up-dating and maintaining up-to-date file movement records;

 

Supervising the receipt and dispatch of mails;

 

Sorting and classifying documents for filing and storage;

 

Ensuring proper handling of documents, pending correspondence and bring-ups;

 

Initiating appraisal and disposal of files;

 

Digitizing School’s documents for circulation and archiving;

 

Undertaking classification and indexing of records media conversionscanning/microfilming; and

 

Supervising the general cleanliness of the registry.

 

Job Specifications

 

For appointment to this grade, an officer must have: -

 

At least six (6) years’ cumulative work experience, three (3) of which should have been at the grade of Senior Records Management Officer or in a comparable position;

 

Bachelor’s degree in any of the following disciplines: Records Management, Information Management, Information Science, Archives and Records Management or equivalent qualifications from a recognized institution;

 

Certificate in Management Course lasting not less than four (4) weeks from a recognized institution;

 

Proficiency in computer applications; and

 

Shown merit and ability as reflected in work performance and results.

 

 

 

Education: Degree, Diploma
Employment Type: Full Time

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