Records Management Officer

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Company Details
Industry: Education Management
Description: The Kenya School of Government (KSG) was established by the KSG Act (No. 9 of 2012). The School is the successor of the former Kenya Institute of Administarion (KIA), Kenya Development and Learning Centre (KDLC) and the Government Training Institutes (GTIs) Mombasa, Matuga, Embu & Baringo. KSG is a State Corporation established to offer management training, research, consultancy and advisory services to the public sector. The School has been instrumental in setting up fast track management strategies through observance of high standards of integrity, competence, ethics and a culture of transparency whilst implementing the provisions of her mandate. Today it offers services to both National and County governments, private sector players as well as those from the Non-Governmental Organizations (NGOs). The Government recognizes the need to have a competent, well skilled and motivated workforce in the public service. The human resource must at all times have its potential developed to the maximum through effective training and capacity building. This will in turn give the Public Service the impetus necessary for it to deliver improved services to its clients and provide an enabling environment for other sectors of the economy to operate. The role of KSG is to provide learning and development programmes that will inculcate public service values and ethics in the devolved government for the delivery of results to the Kenyan citizenry. KSG will also contribute to the transformation of the public service into functioning effectively, innovatively, and in a results-oriented and accountable manner. The School will be guided by this Strategic Plan (2012/2013 - 2016/2017) which outlines the princi pal strategic direction, the implementation strategies, and the relevant monitoring and evaluation mechanisms. The School’s vision is "Excellence in public service capacity development.” The mission is "to contribute to the transformation of the public service by inculcating national values and developing core skills and competencies for quality service delivery.” In pursuit of its mission and vision, the School commits itself to the highest ideals of integrity; customer focus, professionalism; innovation and creativity; and teamwork.
Job Description

Ref: RMO/06/2025-26 (1 post)

 Job Descriptions

 

This will be the entry and training grade for this cadre. An officer at this level will work under the guidance of a senior officer. Duties and responsibilities will entail:

 

Implementing records management policies, strategies, regulations and procedures;

 

Receiving, filing and marking mails and documents to action officers;

 

Compiling relevant Board’s records for use by various stakeholders;

 

Supervising the implementation of records management programs in line with the Board’s policy and the Public Archives and Documentation Service Act;

 

Controlling and opening files;

 

Updating file index;

 

Ensuring security of information/files in the registry;

 

Up-dating and maintaining up-to-date file movement records;

 

Receiving and dispatching mails;

 

Sorting and classifying documents for filing and storage;

 

Digitizing School’s documents for circulation and archiving; and

 

Ensuring the general cleanliness of the registry

 

Job Specifications

 

For appointment to this grade, an officer must have: -

 

Bachelor’s degree in any of the following disciplines: Records Management, Information Management, Information Science, Archives and Records Management or equivalent qualifications from a recognized institution; and

 

Proficiency in computer applications. 

 

 

 

Education: Degree, Diploma
Employment Type: Full Time

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