We are seeking a highly organized, efficient, and proactive Front Desk Receptionist preferably fluent in English/Tagalog speaker to be the backbone of our daily operations. This role is crucial for maintaining a smooth, efficient, and welcoming office environment for our Clients, Agents and visitors. The Front Desk Receptionist will handle a variety of administrative and clerical tasks, providing essential support to various departments and ensuring adherence to company policies and procedures.

Office Operations & Management

Key Responsibilities

• Greet visitors, answer calls/emails, and direct inquiries appropriately.
• Manage office supplies, mail, deliveries, and vendor coordination.
• Schedule meetings, appointments, and assist with travel bookings.
• Support document preparation, filing, and internal communications.
• Help with basic accounting (invoices, petty cash) and HR admin tasks.
• Maintain a clean, organized reception and ensure office compliance.

Administrative Support:

• Act as the primary point of contact for internal and external inquiries, greeting visitors, and directing calls/emails to the appropriate personnel.
• Schedule and coordinate meetings, appointments, and manage calendar invitations for staff and potentially executives.
• Assist with travel arrangements and accommodation bookings for staff members as required.
• Prepare, format, and distribute various documents, reports, presentations, letters, and memos.
• Maintain and update physical and digital filing systems, ensuring accurate and accessible records.

Personal Assistant to CEO:

• Manage CEO’s calendar, schedule, and meeting logistics.
• Handle travel planning, correspondence, and confidential documents.
• Prepare reports, take meeting minutes, and track follow-ups.
• Act as the primary point of contact between the CEO and internal/external stakeholders.
• Assist with personal tasks when required, maintaining strict confidentiality.

Basic Financial & HR Support:

• Assist with basic accounting tasks, such as processing invoices, tracking expenses, and managing petty cash.
• Support HR with maintaining employee records and administrative tasks.

Qualifications:

• Proven experience as an Front Desk Receptionist preferably in the UAE.
• Preferably fluent in Tagalog/English speaker
• Bachelor’s degree or Diploma in Business Administration, Office Management, or a related field is a plus.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) is essential.
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.
• Exceptional attention to detail and a high level of accuracy.
• Proactive, self-motivated, and able to work both independently and as part of a team.
• Professional demeanor, positive attitude, and strong interpersonal skills.
• Ability to handle confidential information with discretion.

Benefits:

• Visa, Insurance, Salary to be discussed during interview.

If you are interested please share your resume and portfolio to [email protected]

Job Type: Full-time

Pay: From AED4,000.00 per month

Application Question(s):

• Is the Philippines your country of origin?