Purpose for the Job

The Procurement Assistant Manager is responsible for supporting the organization in acquiring goods and services efficiently and cost-effectively. This involves actively participating in all stages of the procurement process, including sourcing, negotiation, contract management, and maintaining strong vendor relationships.

Duties and Responsiblities

Key Responsibilities

• Sourcing and Vendor Management
• Procurement Process Management
• Inventory Management
• Reporting and Analysis
• Contract Management

Operational Roles

• Ensure cost effectiveness and value for money on all supply chain services rendered to Minet.
• Assist in drafting, reviewing, and negotiating contracts with suppliers, ensuring compliance, and managing renewals/amendments.
• Sourcing for quotations and prepare requisitions for purchase orders.
• Management of supplier relationship and monitor their performance in terms of quality service and pricing.
• Coordinate asset disposal activities in accordance with established asset disposal procedures.
• Develop corporate procurement strategies, policies, and standard operating procedures with continuous review.
• Prepare and analyze monthly procurement reports including spend analysis, cost savings reports, and key performance indicators.
• Conduct awareness programs across the business on procurement and related services to control spend and build a culture of long-term saving on procurement costs.
• Track and report key functional metrics to reduce expenses and improve effectiveness.
• Assist in drafting, reviewing, and negotiating contracts with suppliers, ensuring compliance, and managing renewals/amendments.

Key Result Areas

• Effective cost control.
• Smooth supply chain.
• Timely monitoring of the performance contracts.
• Adherence to procurement procedures as required by law.
• Enhance and protect the standing of profession by being ethical and having integrity in all business relationships.
• Conduct procurement transactions based on fair, equitable, transparent and free competition without involving personal interests or arbitrary considerations.

Key Competencies

Knowledge And Skills Required

• Strong analytical and problem-solving skills.
• Excellent negotiation and communication skills.
• Strong attention to detail and organizational skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Excel, Word,
• PowerPoint).

Professional and Academic Qualifications

• Business Administration, or a related field.
• Diploma in Purchasing & Supplies, preferably CIPS or equivalent
• 3-5 years of experience in a procurement or supply chain role.
• Experience with procurement software (e.g., ERP systems) is a plus.