Responsibilities

• Performs a wide range of office support and administrative functions.
• Responds or drafts responses to routine correspondence and other communications. Uses standard word processing package to produce a wide variety of large, complex documents and reports.
• Monitors processes and schedules related the unit’s outputs, products, tasks, etc. Where applicable, assists in the verification of receipt and accuracy of requisite documents, approvals, signatures, etc, to ensure compliance with relevant legal, financial and other requirements.
• Generates a variety of standard statistical and other reports, work orders, etc., using various databases.
• Proofreads documents and edits texts for accuracy, grammar, punctuation and style, and for adherence to established standards for format.
• Screens phone calls and visitors; responds to moderately complex information requests and inquiries (e.g. answers requests requiring file search, etc.), and as necessary, refers inquiries to appropriate personnel for handling.
• Provides secretarial, administrative and logistics support to meetings, boards, committees, conferences.
• Assists in the preparation of presentation materials using appropriate technology/software.
• Maintains calendar/schedules; monitors change and communicates relevant information to appropriate staff inside and outside the immediate work unit.
• Reviews, records, distributes and/or processes mail and other documents; follows-up on impending actions.
• Performs general administrative tasks arrangements for meetings and other events, reservations, budget follow-up, etc.), to include preparing and/or processing administrative requests/documents visa applications, etc.).
• Maintains files (both paper and electronic) and databases for work unit.
• Assists with visualizations and updating information material such as web pages or brochures.
• Performs other related duties as assigned.

Education

• Completion of high school diploma or secondary school is required.
• Supplemental training in finance, administration or project management is desirable.

Work Experience

• A minimum of three (3) years of relevant working experience in the field of office management and administration is required.
• The minimum years of relevant experience is reduced by two (2) years for candidates who possess a first-level University degree.
• Experience in an international organization is desirable. Experience using Enterprise Resource Planning (ERP) tools e.g. Umoja is desirable.
• One (1) year or more of experience in data analytics or related area is desirable.