Purpose

The French speaking HR Payroll Officer will work under the supervision of the Regional Payroll Hub Manager and is responsible for the accurate and timely processing of payroll of 500-1000 staffs across multiple French speaking countries and sites within the NAI Payroll Hub. This role ensures the integrity of payroll data, adheres to statutory and organizational compliance standards, and provides essential reporting for internal and external stakeholders.

Accountabilities & Functional responsibilities

• Verify monthly HR data entries with HR Officers before payroll processing;
• Process monthly payroll variables, ensuring correct deductions, benefits, and compliance;
• Prepare the bank payment file and send it to Finance, ensuring salary payment validation files are complete;
• Submit payroll reports and accounting files to relevant stakeholders;
• Process final dues for exiting employees and ensure timely release;
• Timely address payroll queries, resolve discrepancies and escalate where necessary;
• Maintain confidential payroll libraries, ensuring controlled access and updates;
• Facilitate the distribution of monthly pay-slips to the staff after salary disbursement;
• Maintain HR analytics reports for each covered country, highlighting key data points such as joiners, exits, salary changes, and total headcount;
• Ensure monthly payroll and global checklists are used as guides, completed, and filed properly;
• Prepare and submit statutory payment lists for validation;
• File tax, pension, and social security remittances as per legal requirements;
• Prepare and distribute annual tax forms to staff upon verification;
• Assist with payroll and data related queries for all countries and sites covered.

Professional Experience required

• Bachelor’s degree in HR, Accounting, Finance, Business Administration, or a related field;
• Professional qualifications such as CHRP-K, CIPD, SHRM, or an Advanced Diploma in HR will be recognized if the degree is not directly related to the above-listed fields;  
• At least 3-5 years' experience in HR, two of which should have been in Payroll administration & filing statutory returns;
• Proficiency in French Language at C level or higher is required;
• Proven experience in payroll processing, HR data management, HRIS management, tax administration, and statutory management is an added advantage;
• Strong knowledge of tax, pension, and social security laws and regulations is an added advantage;
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and payroll software.