Industry: Agriculture,
Gross Salary: 200K – 250K plus added benefits,

Our client is seeking to hire a Finance & Administration Manager to ensure that all financial and non- financial resources of the company are effectively and efficiently managed by maintaining strong internal controls, prudent procedures, adequate records and accountability standards that meet international standards and offer strong leadership roles in day to day running of the company.

Duties and Responsibilities

Accounts Principle:

• Develop and implement goals, policies and procedures relating to financial accounting, management and budgeting.
• Ensure that policies and procedures (internal controls) are reasonably in place and strictly followed to safeguard company assets.
• Oversee the general accounting function that includes inter-company accounting, cash management/reconciliation, financial analysis and reporting and balance sheet management.

Accounts Operation:

• Responsible for overall financial planning and management including entire company asset portifolio (incl. asset register, depreciation, forex management), cash flow, creditors and debtors.
• Ensure that accurate and appropriate company books of account are maintained at all times.
• Approve all payments being made and ensure that there is substantial documental evidence to support the payment.
• Ensure that fortnight and seasonal expenditure budgets are adhered to and only valid claims with proper expense support documents and management approval are paid for.
• Ensure all imprests are accounted for in time and reconciliation is done at the end of the month.

Banking Matters:

• Carry out bank accounts reconciliation on weekly basis.
• Carry out foreign exchange adjustment on monthly basis and at the end of the year.
• In consultation with the Director, liaise with the bankers for settlement of discrepancies and clarification of entries made in the bank account statements.
• Handle any other banking activity as may be requested by Managing Director.

Payroll Management:

• Preparing the payroll on monthly basis and ensure salaries are paid in time, and manage staff advances and loans.
• Ensure that employees’ monthly statutory deductions (NHIF, NSSF, PAYE and HELB loan) are remitted to authorized bodies in time frame required and records maintained.
• Make quarterly and annual returns of PAYE in the time stipulated.

VAT Control and Government Taxes:

• Ensure monthly returns on VAT is made in time.
• Ensure quarterly corporate installment tax is paid in time.

Insurance Matters:

• Ensure that an appropriate and updated data on company assets and employee for insurance purpose is maintained at all times. Ensure that assets purchase documents and employees’ current salary status is well filed for easy retrieval.
• Ensure that the appointed insurance broker is furnished with updated data on insured assets and list of employees at all time.
• Ensure that the insurance policy are issued by the insurer in time and reflects the true status of insured items and/or employees and that new premium are paid on newly acquired assets and/or employees and credit notes are issued by the insurance/broker for disposed assets and/or employees that are no longer working for the company.
• Ensure that company employees are informed on procedures and timeliness of reporting in order to make insurance claims.
• Liaise with insurance broker on prompt payment of insurance claims and any other matter related to the insurance policy.

Financial Audit:

• Co-ordinate and oversee quarterly and annual external financial audits.
• Ensure that accurate data on books of account is captured in the external audits.
• Make adjustments in the books of accounts to reflect the external audit report.
• In consultation with the Director and liaison with the external auditor ensure that the reporting of annual accounts is as per the legal requirement in regard to depreciation, dividends and taxation.

Debtor Management:

• Be overall in charge of debtors’ management and debt collection by carrying out debtors' analysis, supervision, direction and coordination of credit officers.
• Take the lead in designing, implementation and review of the company credit control procedure, and develop and implement enhancements.
• Designing and implementing an appropriate means of debts collection and ensure that direct debit payment system is appropriately monitored and documented.

Stock Management:

• Be overall in charge of stock management and operations, direction and supervision of staff assigned to store operations.
• Ensure strict administration of store and compliance with company policies and procedures.
• Monitor the effectiveness of stock management and ensure adequate internal controls are in place.
• Promote collaboration between sales and store staff to develop a productive work environment in the sales process.
• Develop and implement sound processes to ensure efficient flow of operations from goods receipt to proper stacking and goods invoicing to dispatch.
• Implement and monitor loss prevention procedures to minimize shrinkage by carrying out monthly stock reconciliation, ensuring that stock bin cards are updated regularly among other things.

Personnel Management:

• Assist on specific personnel management issues when requested and/or directed by the Director.
• Provide guidance and identify training needs among company staff to ensure that the staff are motivated and have necessary skills to discharge company roles.

Business Information, Support, Analysis and Reporting:

• Participate in formulation and evaluation of company operational strategy.
• Support budgeting and forecasting activities.
• Carry out cost and business performance analysis of company staff against targets, on quarterly basis and/or as directed by the Director with an aim of identifying cost burden(s) for improvement and exemplary performance for motivation.
• Devise means and ways of ensuring that company confidential information is safely maintained away from unauthorized persons including junior staff to avoid possible misuse.
• Provide guidance and training on financial matters to staff to ensure adequate understanding of the company business goals and objectives.
• Ensure timely monthly, quarterly and year end close financial reporting.

Desired Requirements:

• A business degree from a recognized university specializing in Finance or Economics.
• CPAK/ACCA qualification.
• 7+ year’s relevant experience in a busy SME, Manufacturing, Agriculture or Distribution.
• Age: 35 – 39-year-old.
• Must own a private motor vehicle.
• Good interpersonal communication and customer service skills.

How to Apply

Gross Salary: 200K – 250K

If you are up to the challenge and possess the necessary qualifications and experience; please send your CV only quoting the job title on the email subject (Finance & Administration Manager – Agriculture) to [email protected] before 25th February 2025