KEY PRIMARY RESPONSIBILITIES

HRIS ANALYST RESPONSIBILITIES:

System Management:

• Configure, maintain and enhance HRIS platforms
• Ensure the HRIS integrates seamlessly with payroll and other organizational systems.
• Troubleshoot technical issues and implement system upgrades.

Data Management:

• Maintain accurate employee records (e.g., personal details, job classifications, pay grades).
• Ensure the integrity and security of employee data within the HRIS.

Reporting and Analytics:

• Generate HR reports, including headcount, turnover, time-off balances, and payroll summaries.
• Develop dashboards for management to track key HR and payroll metrics.

Training and Support:

• Provide training and support to HR team and larger staff workforce on system functionality.
• Act as the primary point of contact for HRIS-related queries.

PAYROLL OFFICER RESPONSIBILITIES:

Payroll Processing:

• Process employee payroll accurately and on time, including salaries, bonuses, and deductions.
• Manage timekeeping systems and ensure hours worked are recorded properly.

Tax and Compliance:

• Ensure payroll complies with local tax regulations.
• Prepare and submit payroll-related tax and statutory filings
• Monitor changes in labor laws and tax policies to maintain compliance.

Benefits and Deductions:

• Administer employee benefits deductions (e.g. Insurance, retirement plans).
• Handle reimbursements, and other special payments.

Reconciliation and Reporting:

• Reconcile payroll accounts to ensure accuracy and resolve discrepancies.
• Generate payroll reports for internal audits, budgeting, and compliance purposes.

ACADEMIC QUALIFICATIONS

Bachelor’s degree in Human Resources, Accounting, Business Administration, or a related field.

JOB SKILLS AND REQUIREMENTS

Technical and Analytical Skills:

• Proficiency in HRIS platforms and payroll systems
• Advanced skills in Microsoft Excel (e.g., pivot tables, VLOOKUP) and reporting tools.
• Strong analytical skills to interpret data and identify trends.

Knowledge of Payroll:

• In-depth understanding of payroll regulations, tax laws, and compliance requirements.
• Familiarity with time-tracking systems and payroll reporting.

Attention to Detail:

• High accuracy in managing sensitive employee and payroll data.
• Ability to identify and resolve data discrepancies promptly.

Communication and Collaboration:

• Excellent interpersonal skills to liaise with HR, IT, finance, and employees.
• Clear communication to explain payroll details and system processes.

PROFESSIONAL QUALIFICATIONS

• Professional certifications such as CHRP, ACCA or CPA.