Hiring Kenya

Blogger

Related Jobs

Programme Delivery and Operations Officer, Coastal and Ocean Resilience, Nairobi

Nairobi, Kenya
Company Details
Industry: Non-Profit Organization Management
Description: The International Union for Conservation of Nature (IUCN) is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. Created in 1948, IUCN has evolved into the world’s largest and most diverse environmental network. It harnesses the experience, resources and reach of its 1,300 Member organisations and the input of some 16,000 experts. IUCN is the global authority on the status of the natural world and the measures needed to safeguard it. Our experts are organised into six commissions dedicated to species survival, environmental law, protected areas, social and economic policy, ecosystem management, and education and communication. The ability to convene diverse stakeholders and provide the latest science, objective recommendations and on-the-ground expertise drives IUCN’s mission of informing and empowering conservation efforts worldwide. We provide a neutral forum in which governments, NGOs, scientists, businesses, local communities, indigenous peoples groups, faith-based organisations and others can work together to forge and implement solutions to environmental challenges. By facilitating these solutions, IUCN provides governments and institutions at all levels with the impetus to achieve universal goals, including on biodiversity, climate change and sustainable development, which IUCN was instrumental in defining. Combined, our knowledge base and diverse membership make IUCN an incubator and trusted repository of best practices, conservation tools, and international guidelines and standards. As the only environmental organisation with official United Nations Observer Status, IUCN ensures that nature conservation has a voice at the highest level of international governance. IUCN’s expertise and extensive network provide a solid foundation for a large and diverse portfolio of conservation projects around the world. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being. They also produce a wealth of data and information which feeds into IUCN’s analytical capacity. Through their affiliation with IUCN, Member organisations are part of a democratic process, voting Resolutions which drive the global conservation agenda. They meet every four years at the IUCN World Conservation Congress to set priorities and agree on the Union’s work programme. IUCN congresses have produced several key international environmental agreements including the Convention on Biological Diversity (CBD), the Convention on International Trade in Endangered Species (CITES), the World Heritage Convention, and the Ramsar Convention on wetlands. We continue to help these conventions strengthen and evolve so that they can respond to emerging challenges. Our Member organisations are represented by the IUCN Council - the governing body. Headquartered in Switzerland, IUCN Secretariat comprises around 900 staff in more than 50 countries. Our vision A just world that values and conserves nature. Our mission Influence, encourage and assist societies throughout the world to conserve the integrity and diversity of nature and to ensure that any use of natural resources is equitable and ecologically sustainable. Our history IUCN was founded in October 1948 as the International Union for the Protection of Nature (or IUPN) following an international conference in Fontainebleau, France. The organisation changed its name to the International Union for Conservation of Nature and Natural Resources in 1956 with the acronym IUCN (or UICN in French and Spanish). This remains our full legal name to this day. Use of the name "World Conservation Union”, in conjunction with IUCN, began in 1990. From March 2008 this name is no longer commonly used.
Job Description

 

 

 

MAJOR RESPONSIBILITIES:

  • Under the overall supervision of the Deputy Regional Head, Delivery and Operations (direct line manager), the successful candidate will be responsible for ensuring that the COR thematic programme has proper operational controls, administrative, reporting procedures, and systems in place to effectively ensure operating efficiency.
  • The Program Delivery and Operations Officer will also facilitate strong coordination between contract negotiation/execution and project start-up, particularly in procurement and consultants/vendors management. S/he will continue to serve as in integral member of the COR team in tracking project implementation to ensure timely completion of activities and submission of contract deliverables.
  • The position will support the implementation of IUCN’s global procurement policy throughout the COR programme and acts as the procurement focal point for the programme. The incumbent will ensure that procurement is carried out efficiently, to a high standard and that IUCN receives the best value for money and respects sustainability, the environment and ethical principles in its procurement transactions.

SPECIFIC DUTIES:

  • Procurement;
  • Act as procurement focal point for the COR thematic area, the incumbent will ensure alignment of and creation and management of procurement short-, mid-, and long-term goals and objectives.
  • Manages procurement requests and leads consultant/vendor onboarding and management in consultation with relevant project manager to include liaising with Regional Procurement Officer to ensure proper supplier set up and timely invoice payments.
  • Provide advice and training as necessary and liaise with the Regional Procurement Officer regarding changes and improvements in procurement procedures, templates and tools.
  • Conduct overall needs assessment and help establish annual procurement plans for the entire COR programme and for individual projects as required by the project agreements. Identify logistical bottlenecks and propose ways to fill in the gaps. Develop a strategy to optimize purchasing power.
  • Set up a procurement monitoring system to follow up the implementation of the procurement plan. Participate in regular portfolio review meetings with programme and project officers.
  • Collect information and provide explanations for enquiries from the annual compliance review of procurements under COR.
  • When necessary, liaise with donors to resolve differences that occur between the donors’ procurement policies and IUCN’s.
  • Manage the entire process for all RFPs and RFQs, their evaluation, negotiation, selection and contracting in full compliance with IUCN, and donors’ rules and regulations,
  • Identify service providers; evaluate information regarding legal status and performance (quality, prices, delivery performance) of existing and prospective suppliers.
  • Ensure that all required approvals are obtained internally (Country office, Regional Office, Headquarters) as per delegation of authorities and IUCN procurement procedures and externally with the donor as per the relevant conditions in the project agreement.
  • Assist administrative/programme/project officers in procurements of lower value as deemed necessary. Review procurement documents and contracts and ensure quality control.
  • Maintain accurate records of procurement and operational activities including approved suppliers in relevant databases and systems.
  • Programme Delivery & Operations;
  • Lead and/or contribute to the development of and/or improvement of project management tools, processes and systems integral to high quality, efficient and consistent implementation, including but not limited to workforce planning/ time allocation tools, reporting and documentation tools.
  • Support the smooth implementation of programs, and ensuring compliance with policies and quality assurance standards
  • Support the identification and realization of cost-saving and cost-reduction opportunities
  • Serve as a key resource for program delivery related tools and systems and troubleshoot systems issues with IT department
  • Contributes to project start-up activities in close coordination with Deputy Regional Head, Delivery and Operations to ensure a smooth transition from contract execution to project start-up; serves as integral member of project management teams in ongoing project implementation through to project/contract close-out.
  • Builds and maintains strong working relationships with country teams and other thematic areas to identify issues and/or opportunities for process and systems improvements in collaboration and facilitates follow-up for process and systems enhancements.
  • Ensures good records management, according to IUCN and donor policies
  • Perform such other duties as may be assigned.

REQUIREMENTS

Education;

  • Master’s degree in Procurement and Logistics, Business Administration, Project Management or other related fields from an accredited academic institution.

Work Experience;

  • Minimum of 7 years’ experience in program management support and/or implementation of donor-funded programs, including backstopping of country/field operations
  • A minimum of 2 years at mid-level position in procurement and contract management with programmes or projects funded by major multilateral and bilateral donors, such as European Union, USAID, GAC, AFD/FFEM, etc is mandatory.
  • Experience in supervising local procurement and logistics procedures is a must.
  • Experience in processing tax exemptions and customs formalities.
  • Familiarity with the context and local laws and regulations in Eastern and Southern Africa.
  • Demonstrated track record of achieving value for money.
Education: Degree, Diploma
Employment Type: Full Time

⚠️Report job

⚠️Safety Tips: Never pay anyone for job application, test or interview. A genuine employer will never ask you for the payment in anycase.

Disclaimer & TOS: Semasocial is an exclusive platform that ought to help jobseekers. We restrict any endorsement that demand for money and strictly advice against sharing personal or bank related information. If you notice deception or fraudulent, send us an email at [email protected]. For further details, please contact us »