Scope of Assignments
The specific duties and responsibilities will include;
- Assist with day-to- day operations of the HR, Admin functions and duties at the Council
- Assist in provide clerical and administrative support in the Human Resources Unit;
- Assist in processing documentation and preparation of reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.);
- Ensure easy access to HR Committee updates, reports, bills and ensuring that the relevant parties have updated information.
- Assist in compiling Committee minutes and reports, and output from meetings;
- Assist in any responsibility related to the Human Resource, Labour, and Social Welfare Committee;
- Assist in convening and taking minutes for Human Resource, Labour, and Social Welfare Committee meetings;
- Offering assistance and advice to file users on records management best practices;
- Mail receipt from within and outside the Council of Governors;
- Sorting, cross-refencing, folioing, and filing of correspondences and responses in accordance with COG indexing plan, and forwarding the same to marking officers for direction in file;
- Weekly file tracing in the offices of action officers and recording;
- Dispatch of all mail and maintenance of a tracing register after adherence to the required security grading;
- Assist in welcoming and greeting guests, visitors, staff and the general public visiting the Council;
- Assist in responding to questions from guests, visitors and the general public, and making appropriate referrals;
- Assist in operating the telephone switch board, answering and redirecting all incoming telephone calls including answering all incoming caller’s inquiries appropriately;
- Performing any other duty as assigned by supervisor.
Supervision
- The Assignments will be task managed by the Council of Governors Human Resource and Administration Department, supervised by and reporting to the Head of Human Resource.
Duration of the assignment
- The internship duration is for a period of six (6) months.
Required Qualifications
- Have a Bachelors Degree in Human Resource and Administration ;
- Certificate in Computer applications.
- Experienced in undertaking comprehensive research;
- Outstanding Interpersonal, analytical and communication skills;
- Ability to follow deadlines, accuracy and attention to detail;
- A high level of computer literacy and proficient in written and spoken English and
- Kiswahili; and
- Ability to work independently and as part of a team.
The deadline to apply is January 22nd, 2025.
Education: Degree, Diploma
Employment Type: Contract Based
