Intern - Human Resource & Administration

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Company Details
Industry: Government Administration
Description: The Council of Governors is composed of the Governors of the forty-seven counties and its main functions are the promotion of visionary leadership; sharing of best practices and; offer a collective voice on policy issues; promote inter - county consultations; encourage and initiate information sharing on the performance of County Governments with regard to the execution of their functions; collective consultation on matters of interest to County Governments.
Job Description

Scope of Assignments
The specific duties and responsibilities will include;

  • Assist with day-to- day operations of the HR, Admin functions and duties at the Council
  • Assist in provide clerical and administrative support in the Human Resources Unit;
  • Assist in processing documentation and preparation of reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations etc.);
  • Ensure easy access to HR Committee updates, reports, bills and ensuring that the relevant parties have updated information.
  • Assist in compiling Committee minutes and reports, and output from meetings;
  • Assist in any responsibility related to the Human Resource, Labour, and Social Welfare Committee;
  • Assist in convening and taking minutes for Human Resource, Labour, and Social Welfare Committee meetings;
  • Offering assistance and advice to file users on records management best practices;
  • Mail receipt from within and outside the Council of Governors;
  • Sorting, cross-refencing, folioing, and filing of correspondences and responses in accordance with COG indexing plan, and forwarding the same to marking officers for direction in file;
  • Weekly file tracing in the offices of action officers and recording;
  • Dispatch of all mail and maintenance of a tracing register after adherence to the required security grading;
  • Assist in welcoming and greeting guests, visitors, staff and the general public visiting the Council;
  • Assist in responding to questions from guests, visitors and the general public, and making appropriate referrals;
  • Assist in operating the telephone switch board, answering and redirecting all incoming telephone calls including answering all incoming caller’s inquiries appropriately;
  • Performing any other duty as assigned by supervisor.

Supervision

  • The Assignments will be task managed by the Council of Governors Human Resource and Administration Department, supervised by and reporting to the Head of Human Resource.

Duration of the assignment

  • The internship duration is for a period of six (6) months. 

Required Qualifications

  • Have a Bachelors Degree in Human Resource and Administration ;
  • Certificate in Computer applications.
  • Experienced in undertaking comprehensive research;
  • Outstanding Interpersonal, analytical and communication skills;
  • Ability to follow deadlines, accuracy and attention to detail;
  • A high level of computer literacy and proficient in written and spoken English and
  • Kiswahili; and
  • Ability to work independently and as part of a team. 

The deadline to apply is January 22nd, 2025.

Education: Degree, Diploma
Employment Type: Contract Based

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