Responsibilities

The Programmes and Grants Officer has four key areas of responsibility:

Project, Programme and Grant Management

• Support project leads with project, programme and grant management, including contracting, payment processing, and monitoring and reviewing reports and budgets;
• Support the development of new projects and programmes, in collaboration with Womankind partners and colleagues;
• Support fund managers with administration, management and coordination of Womankind’s flexible funds, particularly the Movement Strengthening Fund and Strategic Partner Support Grants;
• Support the organisation of in-person and online events and convenings, including managing logistics and travel arrangements.

Administration and Compliance

• Maintain accurate and up to date records related to Womankind partners, projects, programmes and grants, including managing and updating the contact database/CRM;
• Support due diligence processes;
• Provide logistic, administrative and technical support to the Programmes and Learning Team as agreed with the PMIP;
• Support the recruitment and placement of suitable consultants, interns and volunteers in coordination with the PMIP and relevant team members;
• Manage the [email protected] mailbox alongside other Womankind staff on the rota for this task.

Contribution to knowledge and evidence base

• Participate in the Monitoring, Evaluation and Learning (MEL) Working Group and contribute to effective and appropriate MEL processes for Womankind projects, programmes and grants in collaboration with the Impact and Learning Advisor;
• Support the production and review of research and documentation;
• Contribute Womankind’s communications through researching and drafting content for the website and social media channels;
• Contribute to team and organisational planning and reporting to key stakeholders (e.g. donors and supporters, senior management team, Co-Chief Executives and Board of Trustees).

Contribute to Womankind’s Organisational Culture and Ways of Working

• Serve as a Programmes and Learning representative and be an active participant in cross-departmental working groups, initiatives and information sharing activities as agreed with the PMIP;
• Participate in weekly huddles, monthly team and staff meetings and other regular and ad-hoc coordination and communication spaces;
• Adopt and promote feminist and anti-racist ways of working, in line with Womankind’s feminist partnership principles and anti-racism pledge.
• The role may undertake other responsibilities not outlined above which are commensurate with a role of this nature and which will be discussed and agreed with the line manager.

Values and Behaviours

The ideal candidate must be committed to the mission, vision, values and aims of Womankind Worldwide as it works towards a feminist workplace which is fit for the future and o supports our staff equitably across our locations.

Reporting Structure

• The Programmes and Grants Officer reports to the Programme Manager: Innovation and Partnerships and may occasionally manage volunteers or consultants.

Ability and willingness to travel

• While extensive travel is not foreseen for this role, the postholder may occasionally travel for the purpose of events and team activities up to 1-2 weeks per year.

Person Specification

Essential Experience and Skills

• Strong commitment to women’s rights and Womankind’s feminist values and ways of working;
• Demonstrable experience of project, programme and/or grant management/support;
• Demonstrable experience and skill in administration and logistics;
• Demonstrable experience and skill in financial management and compliance;
• Ability to assimilate, analyse and summarise information quickly and accurately;
• Very strong verbal and written communication (in English);
• Excellent numeracy, accuracy and attention to detail;
• Excellent IT skills, including with Microsoft Excel, and willingness to learn and adopt new systems as needed;
• Comfortable planning and delivering multiple activities under pressure to strict deadlines;
• Ability to work autonomously and manage own portfolio of work;
• Collaborative and collegial team player who contributes to a creative and supportive working environment;
• Willingness and adaptability to work in a hybrid environment, with colleagues based in the UK and Kenya and partners in multiple countries and timezones.

Desirable Experience and Skills

• Experience of working or volunteering in the not-for-profit/Charity sector
• Experience of compliance and reporting requirements for international donors such as governments and foundations;
• Experience of event organisation and logistics;
• Experience using or managing databases and/or CRM software;
• Experience of working or volunteering on issues related to women's rights, particularly with Disabled women, LBTQ+ women, Indigenous women and/or other groups facing marginalisation and/or lived experience in these areas;
• Experience of working on multinational and/or multi-stakeholder projects, programmes and/or grants;
• Experience of living and working in Womankind focus countries or regions.