The Administrative Associate will assist the Senior Administrative and Procurement Associate in delivering efficient administrative, logistics, and procurement support, ensuring high-quality standards are maintained.

Duties and Responsibilities

• Support office operations by ensuring sufficient supplies, cleanliness, security and access support to all staff and visitors.
• Provide administrative and logistical support in organizing all travels (both local and international) workshops /training/ seminars (arrange the booking for air ticket, other travels and accommodation etc.)
• Provide the first point of contact for all office enquiries and receive and direct all incoming calls and messages
• Manage and was responsible for dispatching all incoming and outgoing mail
• Support procurement by receiving user requests, analyzing them, sourcing for quotations, leading in analyzing the quotations in liaison with the procurement committee and liaison with vendors to ensure timely communication and delivery
• Create and maintain good relationships with vendors/suppliers including facilities management.
• Support in estimating and establishing budgets for office supplies purchases
• Support in capturing of LPOs and invoices into the system (ERP)
• Maintenance of office petty cash
• Maintain purchase records and other important data
• Provide executive support to the office of Finance & Operations Director including meetings scheduling, tasks planners among others
• Perform other related tasks as required by the line manager 

Profile

Required Minimum Qualifications:

• BA in business administration, Procurement or relevant field; plus
• Chartered Institute of Purchasing and Suppliers is added advantage
• 2 years’ work experience in an INGO

Required minimum Skills and Competencies:

• Proficient in MS Office
• Outstanding organizational and time-management abilities
• Excellent communication and interpersonal skills
• Problem-solving and decision-making aptitude
• Strong ethics and reliability