Duties and Responsibilities:

• In collaboration with the supervisors, develop key performance objectives and work plans
• Maintain or update existing key performance areas and key performance indicators and work plans.
• Organize semi – annual and annual staff appraisal in conjunction with the supervisors
• Manage the staff reporting and departing times, including leaves and sick days
• Manage applications for job and internship positions in conjunction with Senior
• Management and participate in job recruitment strategies when positions arise
• Provide assistance and advise supervisors and the ED during the selection process
• Make offers to candidates, draft contracts and ensure that signed contracts are received
• Ensure new employees are properly inducted into the organization through preparation and facilitation of the orientation program.
• Ensure that accurate job descriptions are in place as well as provide advice and assistance in writing and updating job description
• Responsible for reviewing and managing staff health care plans/insurance
• Coordinate staff enrichment and team building programs in conjunction with other staff members .
• Perform high level check of payroll reports with the accountant
• Sign off on wages and salary payrolls for the organization
• In consultation with Executive Director, support salary administration including making salary offers, reviews and alignment as per the compensation guidelines and salary structure.
• Manage and maintain confidentiality of employee records
• Oversee the procurement of goods/materials for Kenya Connect ensuring fair prices, competitive bids, and honest engagement.
• Assist the ED to ensure the organization complies with all HR statutory reporting.
• Advise management on the legal and other implications resulting from certain HR related decisions.
• Keep records and compliance with the Data Protection of Personal Information Act
• Ensure compliance with internal policies and procedures
• Maintain knowledge of trends, best practices, regulatory changes, and new technologies in human resources, talent management, and employment law.
• Assist and support ED with skills development activities for KC and the roll-out and record keeping of discretionary grants.
• Assist supervisors in identifying training needs for staff, identifying suitable trainers or training institutions.
• Coordinate equity/skills meetings.
• Develop annual training plans for the organization
• Ensure health and safety standards are adhered to by all the staff members
• Assist employees with general queries.
• Coordinating Office Management by taking charge of the day-to-day operations
• Ensure the effective and efficient use of all the Organization resources in order to keep costs low and ensure safety in the workplace
• Developing fleet management schedules to ensure staff field travels are well serviced
• Oversee servicing of Organizational vehicles and other motorized equipment at the most reasonable costs
• Ensures meeting areas are ready for meetings at all times.
• Create and maintain effective internal controls for equipment inventory and management.
• Coordinating and maintenance of service agreements and contracts
• Monitor, supervise and ensure safety measures are implemented into the organization premises/offices
• Develop and maintain up-to-date, effective security measures to protect the organizations properties and staff
• Ensure all utility bills are paid promptly
• Oversee the accountant and approve payments in consultation with the ED
• Assist in preparation of reports for Kenya NGO Board and US Non-Profit

Qualifications:

• At least 5 years’ working experience in human resources preferably with an international or local NGO and good knowledge of HR best practices and standards, staff medical insurance and Kenyan employment regulations.
• A degree in human resource management and business management
• A full member of IHRM with a valid practicing license
• CPA 2 will be ad added advantage
• Computer literacy and a high level of proficiency with MS Word, Excel, Quick books, google docs
• Familiar with workplace safety laws.
• Familiar with employee benefits regulations.
• Must be highly proficient in English and Kiswahili and strong report writing skills
• Detail oriented
• Strong interpersonal and coaching skills.