The HR Assistant And Office Administrator will support the smooth operation of the office, with a primary focus on human resources functions. This role involves managing HR-related tasks, supporting recruitment and onboarding processes, handling employee records, and assisting with HR policy implementation. Additionally, the position includes general office administration duties to ensure a productive work environment. The ideal candidate will be organized, proactive, and have excellent interpersonal skills.

Key Responsibilities

Human Resources Duties (Primary Focus)

Recruitment & Onboarding:

• Assist with recruiting processes, including posting job openings, screening resumes, and scheduling interviews.
• Coordinate the onboarding process for new employees, including preparing orientation schedules and paperwork.
• Maintain and update onboarding materials and employee handbooks.

Employee Records & Documentation:

• Maintain accurate and up-to-date employee records, including personal files, contracts, and HR documentation.
• Process and file leave applications, sick days, and other attendance records.
• Ensure compliance with data protection laws when handling employee information.

HR Policy Implementation:

• Support the CEO and management in implementing and enforcing HR policies and procedures.
• Act as a point of contact for employee inquiries regarding company policies, benefits, and HR-related issues.
• Assist in drafting HR policies and updating staff as needed.

Performance Management Support:

• Coordinate performance reviews and manage scheduling, documentation, and tracking for timely completion.
• Assist with follow-ups on individual development plans and training needs identified during reviews.

Employee Engagement & Development:

• Support initiatives for employee engagement, such as events, team-building activities, and recognition programs.
• Assist with coordinating in-house training programs and external development opportunities.

Office Administration Duties (Secondary Focus)

Office Supplies & Inventory:

• Manage office supplies, order inventory as needed and ensure a well-maintained office environment.
• Handle vendor relationships for office-related needs, such as maintenance and supply purchases.

Meeting & Event Coordination:

• Assist in coordinating meetings, including scheduling, preparing agendas, and arranging catering and logistics.
• Help organize company events and meetings, ensuring all arrangements are efficient and cost-effective.

General Administrative Support:

• Support the CEO and management team with administrative tasks, including filing, data entry, and document preparation.
• Handle incoming calls, emails, and correspondence, directing them to appropriate parties.

Requirements

• Bachelor’s degree in human resource management, Business Administration, or related field.
• Proven experience in HR support, office administration, or a similar role.
• Familiarity with HR practices, employee record-keeping, and HR software systems.
• Strong organizational skills with high attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems is a plus.
• Ability to handle sensitive and confidential information with integrity.

Key Competencies

• Proactivity: Takes initiative and acts independently within HR responsibilities.
• Communication: Effectively conveys information and actively listens to employees’ concerns.
• Attention to Detail: Accurately manages documentation and employee records.
• Multitasking: Handles multiple HR and admin tasks efficiently.
• Empathy and Confidentiality: Shows understanding towards staff needs while maintaining confidentiality.

The application deadline is 10th Nov 2024.