Job Description:

We seek an enthusiastic Administrative Assistant with at least 2 years of experience in a similar role. The ideal candidate will ensure a welcoming environment for our guests and facilitate smooth communication between clients and our design team.

Key Responsibilities:

• Greet and welcome guests when they arrive at the office, ensuring a positive first impression.
• Direct visitors to the appropriate person and office, assisting as needed.
• Answer, screen, and forward incoming phone calls promptly and professionally.
• Maintain a neat showroom, office, and tailoring area, ensuring a welcoming atmosphere.
• Act as a coordinator between clients and designers throughout the project lifecycle, ensuring effective communication.
• Assist designers in compiling a portfolio of their work, showcasing their designs and projects.
• Develop relationships with vendors (fabrics, wallpapers) and negotiate favorable terms and conditions.
• Obtain and organize plan specifications to ensure contractors' accurate product placement.
• Research fabrics, floor and wall coverings, antiques, and accessories as required for projects.
• Coordinate with contractors, vendors, and shipping agents to facilitate timely deliveries.
• Liaise with vendors and participate in client/designer meetings to ensure alignment on project goals.
• Coordinate the ordering and tracking of furniture pieces from vendors.
• Update, track, and monitor client and vendor account information accurately.
• Provide pricing and delivery information to designers and their clients to assist decision-making.
• Coordinate deliveries to clients’ residences, ensuring zero delays on orders placed.
• Review and update catalogues every quarter to reflect current offerings.
• Ensure the quality of mood boards and the organization of the fabric library, including revising schedules, labeling, and preparing delivery notes.
• Assist designers with selections, manage walk-in clients, coordinate with the driver schedule, and communicate with tailors and furniture factories.

Qualifications:

• Minimum of 2 years of experience as an Administrative Assistant or in a similar role.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Ability to multitask and work effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Knowledge of interior design terminology and materials is a plus.

What We Offer:

• Competitive salary starting from AED 4,000.00 per month.
• Flexible working hours with schedules available from 9:00 AM - 6:00 PM or 12:00 PM - 9:00 PM.
• A collaborative and creative work environment.

How to Apply:

If you are proactive, detail-oriented, passionate about interior design, and have a solid administrative background, we would love to hear from you! Please send your resume and cover letter detailing your relevant experience to hr@chd-ranaalkassim.com.

Join us at Classic Home Interior Design L.L.C and help us create exceptional spaces that inspire and delight!

Job Type: Permanent

Application Question(s):

• Can you join immediately?

Experience:

• administrative assistant: 2 years (Required)

Language:

• English (Required)

• About Us:

  Classic Home Interior Design L.L.C, led by Rana Al Kassim, is a premier interior design firm dedicated to creating stunning and functional spaces. We pride ourselves on our commitment to quality and ability to bring our client's visions to life. As we continue to grow,