Posted:Nov 1
By:Hiring Kenya
Company Details
Industry:
Education Management
Description:
The Aga Khan Academies are an agency of the Aga Khan Development Network (AKDN). The AKDN is a group of development agencies with mandates that include the environment, health, education, architecture, culture, microfinance, rural development, disaster reduction, the promotion of private-sector enterprise and the revitalisation of historic cities. AKDN agencies conduct their programmes without regard to faith, origin or gender. In 2000, His Highness the Aga Khan initiated the establishment of the Aga Khan Academies, an integrated network of schools to be located in countries across Africa, South and Central Asia, and the Middle East. When complete, the network of Academies will form a global learning community of about 18 schools in 14 countries. They will eventually serve approximately 14,000 girls and boys of exceptional calibre, graduating 1,500 students annually. The first Aga Khan Academy opened in Mombasa, Kenya in 2003, the second in Hyderabad, India in 2011 and the third in Maputo, Mozambique in 2013. The aim of the Academies is to develop future leaders with the skills and knowledge to support positive development in their societies. The Academies achieve this by recruiting exceptional young people from all backgrounds and providing them with the highest international standard of education. The academic programme offered by the Academies has been developed according to the principles of the widely-recognised International Baccalaureate (IB). The IB provides a challenging academic environment for students and allows their achievement to be measured against international standards. Each Aga Khan Academy campus is architect designed and purpose built. They feature state-of-the-art classrooms and resource areas, and extensive sports facilities. The Aga Khan Academies are committed to hiring the best educators and support staff from their local communities and from all corners of the globe.
Job Description
The position
The Facilities Planner will be responsible for effectively managing and streamlining maintenance operations by overseeing the entry and tracking of maintenance requests within the Facility Management Software (FMS) as well as ensuring accurate documentation, facilitating communication between departments, and maintaining the asset register.
DUTIES AND RESPONSIBILITY:
- Receive maintenance requests raised by other departments and enter work orders into the Facility Management Software (FMS).
- Prepare, compile and sort documents (requisitions, delivery notes, material requests, payment authorization forms, work completion certificates, and other documents available) for data entry into the Facility Management Software (FMS).
- Fact Check source documents for accuracy before their entry in the Facility Management Software (FMS)
- Raise, track (from their inception to completion) and verify completion of all maintenance work orders in the FMS
- Obtain further information from stores / maintenance staff for any incomplete documents associated with raised work orders.
- Maintain and update the FMS asset register when additions, deductions or changes are made.
- Ensure all logs, files and records of tasks and projects are well maintained appropriately
- Plan and facilitate the convening of weekly maintenance meetings. Prepare and document minutes of meetings, progress reports, attendance sheets, agenda etc. and follow up on important actions and decisions made during these meetings.
- Assist in the preparation of quarterly planned preventative maintenance (PPM) schedules and monthly progress reports.
- Attend to any other tasks assigned by the line manager / supervisor
The requirements
- 3-5 years’ experience in Project management / Facilities Management with focus on project coordination and monitoring.
- Experience with working in a school setting is advantageous.
- Excellent interpersonal and communication skills both written and verbal.
- Computer literate in MS Outlook, Teams and MS Office (Word, Excel, MS PowerPoint)
- Good understanding of the project management cycle and demonstrates experience in project implementation.
- Effective report writing and analytical skills with strong presentation abilities.
- Able to multi-task, meet tight deadlines and prioritize tasks.
- Good planning and organization skills
Education: Degree, Diploma
Employment Type: Full Time
