We are looking for a detail-oriented Administrative Support professional to join our Sales and Leasing team. This role is crucial in ensuring smooth operations within the department and involves managing various administrative tasks related to property listings, CRM systems, and team coordination.

Key Responsibilities:

Team Management:
Monitor attendance for the sales and leasing team.
Handle incoming telephone calls from potential clients and inquiries about listings.
Distribute new leads to the sales and leasing team and accurately enter lead information into the system.

Listing Management:
Publish finalized property listings on various online portals.
Enter promoted portal information into the CRM, ensuring proper presentation of AYA Properties' listings.
Coordinate with the marketing department to keep properties competitive in the market.
Serve as the technical liaison between the Marketing Team and property listing platforms such as Property Finder, Bayut, and Dubizzle.

CRM and Project Coordination:
Create new CRM entries for off-plan projects, conducting research on project features, developer details, and gathering relevant photos.
Ensure timely updates in the CRM to reflect the progress of sales and leasing activities.
Assist Sales & Leasing Advisors with Deal Submission Forms and follow up on progress, reporting to the Project Director.

Administrative Support:
Verify and maintain up-to-date information on all electronic marketing platforms.
Adhere to the company’s client management strategies, promoting excellent client service.
Support Sales & Leasing Advisors with administrative tasks during busy periods as directed by the Project Director.
Prepare lease forms, Form A to A, and all other related agreements.
Knowledge of RERA and DLD rules and regulations.
Prepare and coordinate documents and forms necessary for real estate transactions.

Qualifications:
Bachelor’s degree or equivalent.
2 to 3 years of experience in a similar administrative role, preferably in real estate.
If you are organized, proactive, and eager to support a dynamic sales and leasing team, we would love to hear from you!

Please submit your resume to kate@ayahg.com & biz@ayahg.com with the subject line "Administrative Support Application."

Job Type: Full-time

Pay: AED3,000.00 - AED3,500.00 per month

Application Question(s):

• Do you have experience on Real Estate?

Experience:

• administrative assistant: 2 years (Required)