Sourcing & Purchasing:

• Support on research and sourcing for new suppliers for assigned SKUs.
• Maintain up-to-date sourcing lists.
• Vet and onboard new suppliers.
• Support on sourcing and manage the purchasing process of all assigned raw material and non-raw material items.
• Purchase goods as assigned, at the right quality at the best price while balancing inventory levels.
• Reconcile all quality, payment, and order quantity variances for purchases within your scope and within agreed timeline.
• Ensure all procurement activities are carried out in line with set pre-order, on order and post order processes.
• Support on creation and management of purchase plans for assigned SKUs.
• Ensure timely supplier payments as well as support the finance team on supplier accounts reconciliation as and when needed.

Documentation:

• Maintain up-to-date approved supplier lists.
• Create and maintain a filing system of all procurement documents under your responsibility.
• Develop, manage and negotiate supplier contracts.
• Maintain up-to-date reporting dashboards and google sheets across your area of responsibility.

Relationship Management:

Manage supplier relationships through:

• Performance management: Setting and review of appropriate KPIs.
• Sustainability: Innovating with suppliers to maximize the value of purchases.
• Feedback and improvement: Collaborate with suppliers to solve order problems, identify and manage risk.
• Identify, build and manage strong relationships with all external and internal stakeholders.

Other duties:

• Lead and support cross-functional and departmental projects as allocated.
• Collaborate with departments internally to identify improvement opportunities for existing products as regards price and quality, as well as discuss opportunities new products.
• Periodic reviews and analysis of all vendors to identify better pricing and quality improvements opportunities.
• Keep up-to-date, and apply within your scope of work, the news within the procurement environment.
• Identify, manage and escalate risk within your area of responsibility to ensure smooth flow of processes at all times.
• All other duties as assigned.

Personal qualities:

• Confident, independent, forward thinking and proactive champion of procurement.
• Commitment to diversity.
• Commitment to innovation, quality, customer service and value for money.
• An effective decision-maker, with the ability to make difficult decisions where necessary to get the best results for the business.
• Understanding of the commercial significance of delivering a service that meets the diverse needs of customers and wider stakeholders
• Capacity to deliver results to tight deadlines and conflicting priorities.
• Commitment to the cause of social housing, care and support, and to the stated values of the group.
• Commitment to working with others to achieve shared goals.

Behavioural:

• Negotiation skills.
• Communicating Effectively.
• Influence & Persuasion.
• Planning & organizing.
• Results Orientation.
• Customer Focus.

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