JOB GROUP “L”

No Of Positions: 1

Salary Range: KES (42970-59120)

House Allowance: KES 28000

Commuter Allowance: KES 6000

Job Requirements

For appointment to this grade, an officer must have: –

  i.         Served in the grade of Assistant Office Administrator I or Senior Office Administrative Assistant for a minimum period of three (3) years;

     ii.         Bachelor’s Degree in Secretarial Studies or Bachelor of Business and Office Management from a recognized institution;

OR

Business Education Single and Group Certificates (BES & GC) stage I, II, and III from the Kenya National Examinations Council in the following subjects; –

(a)   Shorthand III (110 w. p. m);

(b)   Typewriting III (50 w.p.m.)/Computerized Document Processing III;

(c)   Business English III/Communications II;

(d)   Office Practice II;

(e)   Commerce II;

(f)    Office Management III/Office Administration and Management III;

(g)   Secretarial Duties;

   iii.         Diploma in Secretarial Studies from the Kenya National Examinations Council or any other government training institution or Diploma in Public Relations and Customer Care from a recognized institution.

   iv.         Certificate in computer applications from a recognized institution; and

     v.         Shown merit and ability as reflected in work performance and results.

Job Description

Duties and responsibilities at this level will entail:

               i.         Taking oral dictation;

              ii.         Managing e-office;

            iii.         Word and data processing;

            iv.         Operating office equipment;

              v.         Maintain office diary, appointments and travel itineraries;

            vi.         Attending to visitors/clients;

           vii.         Handling telephone calls;

         viii.         Coordinating schedules of meetings;

            ix.         Ensuring security of office records, equipment and documents, including classified materials;

              x.         Maintaining an up to date filling system in the office;

            xi.         Establishing and monitoring procedures for record keeping of correspondence and file movements;

           xii.         Preparing responses to simple routing correspondence;

         xiii.         Managing office protocol and etiquette;

         xiv.         Ensuring security, integrity and confidentiality of data; and

           xv.         Undertaking any other office administrative services duties that may be assigned.

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