Procurement Clerk (Ref: ZU/10/Adv/1/2024)

The Procurement clerk’s primary responsibility is to ensure the efficient provision of procurement services to Zetech University staff. They are tasked with fostering a collaborative, client-centric, and results-driven approach within the Procurement Department. Position holders will deliver professional, high-quality customer service, aligning with the University’s goals of value addition and strategic procurement objectives.

Duties and Responsibilities

Reporting to Procurement Officer,the position holder will be responsible for the following,amongst others:

• Preparation of Request for Quotation, Invitations to Bid, Requests for Proposal and co-ordination of their timely dispatch.
• Collecting and analysing quotes, bids and proposals for evaluation purposes.
• Assist with the coordination with the selected bidder to ensure completion of administrative processes including Bid Security, contract award notice and that contract documents are distributed accordingly
• Receive the approved requisitions and process the appropriate documents to effect local or oversea purchases
• Check and classify the precedence of the requisition and process based on priority.
• Establish and maintain effective working relationships with suppliers
• Maintain all the supplier files.
• Make errands on procurement assignments
• Monitor and analyse supplier performance.
• Plan, prioritise and review all assignments given
• Support other departments on procurement queries.

Qualification & Experience

• A minimum of a diploma in a business-related field (preferably Procurement/Supply Chain Management) from an accredited and recognized university
• 1-2 years prior experience in a similar job in a busy environment
• Computer literacy and familiarity with standard office computer applications.
• Good record-keeping skills
• Well-developed verbal, written and communication skills

Interested candidates should send their applications to [email protected] quoting the job reference number on the subject line and; indicating their current and expected salary  on their application letter, not later than 31st January 2024.

ZETECH UNIVERSITY IS AN EQUAL OPPORTUNITY EMPLOYER
Kindly note that only shortlisted candidates will be contacted.

Note: We do not ask for money in any step of the hiring process and all meetings including interviews will be held in our office in Ruiru or Mang’u: Beware of fraudsters.

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