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TITLE: CPIMS & Data Officer (01) TEAM/PROGRAMME: Child Protection LOCATION: Maban Field Office GRADE: 4 step 1

CONTRACT LENGTH: 3 months (Renewable)

CHILD SAFEGUARDING: 

Level 3:  the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE: 

The post holder will be responsible for CP program data management including management of the Child Protection Information Management System.

The role holder will ensure correct data entry, safe custody of all quantitative and qualitative data related to comprehensive case management (CP and GBV) and Family Tracing and Reunification (FTR) in accordance with Case Management Standard Operating Procedures (SOPs). S/he will be responsible for the day to day management of the CPIMS (Database) and ensure confidentiality.

The post holder will ensure timely and efficient data entry, analysis and proactively share CPIMS data with the CP team and support GBV data management as well. S/he will submit regular reports (e.g. daily, weekly, fortnightly, monthly, and quarterly) to the Child Protection and GBV Officers

ROLE DIMENSION: 

About: For 100 years, Save the Children has been making a difference in children’s lives in more than 120 countries. We are the world’s largest independent child rights organisation, underpinned by a vision of a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity.

We are an equal opportunity organisation dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity.

Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.

In South Sudan, we implement programmes in Child Protection, Child Rights Governance, Education, Food Security and Livelihoods, Health and Nutrition. We save children’s lives. We fight for their rights. We help them fulfil their potential.

Following the outbreak of armed conflict in Sudan on 15 April 2023, large numbers of civilians have been forced to flee for safety to neighbouring countries or returned home. As of May 11, 2023, newly arrived refugees / asylum seekers (other nationalities) were 2,189 and newly arrived South Sudanese refugee returnees were 48,361.

In Renk and Maban refugee camp, Save the Children is one of the humanitarian agencies responding to the emergency.

In Renk, Save the Children response is in child protection in emergencies (case management and Mental Health and Psychosocial Support (MHPSS) led by a Rapid Response Team. With more refugees and returnees crossing the border, the RRT is looking to expand its response scope and human capacity.

This role will contribute towards Save the Children’s Child Protection strategic objective; Increase protection of most vulnerable children & women from related violence including GBV by 2024 and towards Save the Children’s global breakthrough 2030 ‘Violence against children is no longer tolerated’.

SCOPE OF ROLE:

Reports to: Child and Youth Protection Coordinator

Staff reporting to this post: 2 CPIMS & Data Assistants

Budget Responsibilities: N/A

Role Dimensions: 

About: For 100 years, Save the Children has been making a difference in children’s lives in more than 120 countries. We are the world’s largest independent child rights organisation, underpinned by a vision of a world in which every child attains the right to survival, protection, development and participation. Our mission is to inspire breakthroughs in the way the world treats children, and to achieve immediate and lasting change in their lives.

Save the Children is an organization for talented people with different backgrounds and perspectives. We are proud that our people are representative of the children we work with and we thrive on our diversity. We are an equal opportunity organisation dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity.

Our culture is embedded in these values, along with a strong commitment to our Child Safeguarding Protocol, ensuring that all representatives of Save the Children demonstrate the highest standards of behaviour towards children both in their private and professional lives.

In South Sudan, we implement programmes in Child Protection, Child Rights Governance, Education, Food Security and Livelihoods, Health and Nutrition. We save children’s lives. We fight for their rights. We help them fulfil their potential.

Role Dimensions:

This role will contribute towards Save the Children’s Child Protection strategic objective that ‘Increase Protection of most vulnerable women and children from related violence including GBV’ and towards Save the Children’s global breakthrough 2030 ‘Violence against children is no longer tolerated’. 

KEY AREAS OF ACCOUNTABILITY: 

• Enter data accurately and in a timely manner from all case management forms into the inter-agency child protection database, request additional information from CP/GBV staff, submitting the forms when necessary, ensure efficient data capture processes and generate reports on caseload and statistics for the CPIMS+ Manager or line Manager or other partners when required.
• Review caseload and monitor statistics with the line Manager; setting targets for case follow-ups and closure and identify gaps as appropriate.
• Actively participate and facilitate trainings and meetings on FTR, case management, data management, reporting, monitoring and evaluation, CM SOPs and issues of confidentiality. 
• Maintain an appropriate filling system of received, open and closed cases as received from the project teams and from other FTR and case management partners. 
• Ensure adequate stock and management of all FTR tools; booklets or forms, files and back-up system in consultation with the line manager.
• Assign database codes to new individual cases in an organized and accurate manner.
• Work with the senior case management officer, CPIMS manager and MEAL team to monitor data collection through consistency checks, validation and verification.
• Design additional data entry excel sheets for non FTR cases based on needs and requests.
• Ensure the database is backed-up regularly and shared with the CPIMS manager.
• Ensure documentation of all distribution of NFIs for FTR and non FTR cases based on donors.
• Support compilation of the Output Tracker & Indicator Performance Tracking Tables for CP projects.
• Apply learning in daily work and share with project staff where possible so as to become a resource for quality monitoring and an advocate and implementer of effective and appropriate data and information management
• Generate information on the weekly caseload for the team by protection concerns and by sex for the team to know efforts into the CPIMS+ and sharing the list of weekly follow ups with the team
• Implement the Data Protection Policy/Information Sharing Protocol and appropriate standards for confidentiality of the information on the children at Field level and monitor staff and other partners’ adherence to it under the leadership and authority of the CP Assistant Program Manager.
• Comply with all relevant Save the Children International policies and procedures with respect to child protection, code of conduct, health and safety, security, equal opportunities and other relevant policies.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• widely shares their personal vision for Save the Children, engages and motivates others
• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• values diversity, sees it as a source of competitive strength
• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions
• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS   

• BA in relevant field from recognised examining body.
• Minimum 2 years’ experience on CPIMS data management with INGO or NNGO 
• Knowledgeable on CPIMS+ database, statistics or other related fields.
• Excellent proficiency in computer usage, particularly with MS Excel.
• Strong self-starter, able to take initiative and adapt to changing circumstances and priorities.
• Spoken and written English to an acceptable standard.
• Able to work with tight deadlines and under pressure
• Experience in facilitation and capacity building.
• Good understanding of the operations of INGOs
• Commitment to upholding Save the Children’s Child Safeguarding Policy, as well as principles of do no harm and confidentiality.

EXPERIENCE AND SKILLS

Essential

• Problem solving and decision-making skills
• Ability to prioritize tasks
• Able to work to tight deadlines and under pressure
• Strong interpersonal skills, ethical sensitivity and ability to empathise with children, youth and their carers 

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities 

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

JOB DESCRIPTION

Find out more about this role by downloading the job description 

JOB DESCRIPTION

 25 AUG 2023

 7 SEP 2023 – 20:00 EAT

 WORLDWIDE

 BUSINESS SUPPORT

 PERMANENT

 FULL-TIME

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