In pursuit of fulfilling the Mission and Vision of the University, the Directorate of Human Resource is mandated to facilitate and support the Mission operations of the University by enabling it to continue attracting, developing and retaining the right number of suitably qualified staff so as to maintain the University competitive edge. MKU invites applications from suitably qualified, visionary, competent, dynamic and experienced professionals with impeccable track record to fill the position of Assistant Registrar (Graduate Studies)

Qualification

Education, Skills and Experience

A Master’s Degree from a recognized University in a relevant field.

Must have at least three (3) years’ experience in Grade 9 or at a comparable position.

Must be Computer Literate and highly proficient in ms-word, excel, SPSS and other computer statistical analysis software.

Must have good analytical, report writing and report presentation skills with adequate proficiency in data visualization techniques.

Key responsibilities also include

Duties and Responsibilities 

• Providing customer service and necessary support to postgraduate students, supervisors and instructors or individuals who have questions about performance and progression.
• Maintaining provisional result slips of academic records or other documents for postgraduate and ensure that student files/records are regularly updated.
• Ensuring postgraduate student records are organized and that all documentation are readily accessible for reference.
• Overseeing postgraduate student requests for supervision, seminars, ethical review, publications, introduction letters and relevant documents to ensure accuracy, completeness, and compliance with requirements.
• Scheduling regular allocation of supervisors, meetings, presentations, and other events on campus.
• Providing individual student weekly and monthly progress reports to the board of graduate studies.
• Develop and maintain a schedule of activities for the respective schools each semester.
• Providing guidance and leadership in implementation of policies towards research ethos at the University.
• Promoting collaborative research between students and supervisors.
• Conducting a research capacity needs assessment and advise on necessary capacity building workshops and mentoring sessions.
• Directing students to sources of funding for their projects.
• Providing data to enhance institutional research profile.

Requirements

Other Desirable Skills:

• Proven record in academic, student service or administrative roles.
• Understanding of technology applications related to records and data management processes.
• Attention to detail and deadlines.
• Excellent oral, interpersonal, and written skills.
• Problem-solving capability.
• Capacity for prioritizing conflicting demands.
• Ability to gather facts and to analyze situations objectively, and accurately.
• Solid critical thinking skills to understand student and staff issues.
• Positive attitude and ability to plan and adapt to change.
• Ability to collaborate effectively with various departments and cross-functional teams.

Apply