About the job

• Background and Justification
• Purpose of the Position

Within the Country Management Support Unit, the position is within the CSU team with objective to provide transportation service to the WHO Country Office by driving WHO Official vehicles to convey authorized personnel, handle deliveries, collection of mail, documents and other items.The incumbent will drive WHO Official Vehicle safely without traffic violations and ensure that vehicles are kept in good and working conditions.

• Job Description
• Objectives of the Programme and the immediate Strategic Objectives

Country Office Support Units have been established in the organisational structure to provide support for Managers and staff to fully assume their responsibilities in the GSM environment and to ensure compliance with organizational policies, procedures, rules and regulations on all administrative and financial matters and transactions in the context of an Enterprise Resource Planning (ERP) system.Within the CSU unit, the Operations Support and Logistics team is responsible for a pool of WHO vehicles and other transportation medium ensuring efficient use of resources and coordinating field travel to the regions across the country.

• Organizational context (Describe the individual role of the incumbent within the team, the guidance and supervision received and training or briefing provided to others)

The incumbent works based on general instructions, own experience and precedents, following WHO CO-specific procedures and practices, rules and regulations, to ensure smooth work flow in the assigned area of work. The incumbent is encouraged to seek guidance for unusual issues. Most of the work is controlled for correctness and appropriateness by the incumbent. Work is reviewed on an ad hoc basis by supervisors for meeting expectations and overall quality; correspondence is signed or cleared by originator. Specific assignments are checked by the originator, WR Assistant and/or the Operations Officer.The Work might require driving for long periods, lifting pouch bags, some of which are over 25 kilograms (Kgs) and also driving subject to weather and traffic risks. The incumbent is expected to Works and presents oneself in a professional manner in line with the WHO code of conduct.

• Summary of Assigned Duties
• Drives the head of the Office (WR) and other high-ranking Officials;
• Drive office vehicles to convey authorized personnel, handle delivery and collection of mail, documents and other items;
• Meet authorized personnel at the airport, facilitate immigration and customs formalities as required;
• Ensures availability of all the required documents/supplies including vehicle insurance, vehicle logs, office directory, first aid kit, and necessary spare parts in the assigned vehicle.
• Ensures proper day-to-day maintenance of the assigned vehicle through timely minor repairs, arrangements for major repairs, timely changes of oil, check of tires, brakes, car washing, etc.
• Performs minor repairs and arranges for other repairs, regular servicing and ensures that the vehicle is kept clean and mission ready.
• Logs official trips, daily mileage, gas consumptions, oil changes, greasing, etc. and fills in the Monthly vehicle data form at the end of the month.;
• Ensures that the steps required by the rules and regulations are taken in case of involvement in an accident;
• Perform other related duties as required or instructed, including providing support to other areas of work as assigned by the supervisor.

Functional Knowledge and Skills:-

• Ability to read, write and understand instructions in the working language
• Knowledge of driving rules and regulations of the country and skills in minor vehicle repair.
• An ability to write a concise and official report of incidents.
• Knowledge of driving rules and regulations, chauffeur protocol and courtesies, local roads and conditions.
• Ability to assess vehicles for mechanical fitness and skills in minor vehicle repairs.

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