We are looking for a proactive, highly organized Receptionist Cum Secretary to handle a blend of administrative and front-office duties for our Dubai Branch. This individual will serve as the first point of contact for clients and visitors while also providing essential administrative support to the office. The ideal candidate will possess strong communication, multitasking, and organizational skills to ensure the smooth functioning of day-to-day office operations.

Key Responsibilities: Receptionist Responsibilities:

• Greet and welcome visitors, ensuring a positive and professional first impression.
• Answer, screen, and direct phone calls promptly and efficiently.
• Manage and coordinate appointments, meetings, and conference room bookings.
• Handle incoming and outgoing mail, packages, and deliveries.
• Maintain and update the visitor log and issue visitor badges for security purposes.
• Provide basic information about the company, its services, and direct visitors to the appropriate departments.
• Ensure the reception area remains neat, tidy, and well-organized.

Administrative Responsibilities:

• Perform general administrative duties, including data entry, filing, and document management.
• Support the team with scheduling, preparing reports, and managing office calendars.
• Manage office supplies and equipment, ensuring stock levels are maintained and reordering when necessary.
• Assist with travel arrangements, including booking transportation and accommodations for staff.
• Coordinate and organize company events, meetings, and staff training sessions.
• Handle invoicing, basic accounting, and record-keeping for office expenditures.
• Provide assistance with HR tasks, such as maintaining employee records and assisting with new hire onboarding.
• Perform any other administrative duties as assigned by management.

Qualifications:

• High school diploma or equivalent; additional qualifications in office administration or related fields are an advantage.
• Proven experience in an administrative or receptionist role, ideally in a fast-paced office environment.
• Excellent communication (verbal and written) and interpersonal skills.
• Strong organizational skills with attention to detail and the ability to multitask.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Professional phone etiquette and a customer-friendly attitude.
• Ability to maintain confidentiality and handle sensitive information.

Skills:

• Excellent time management and prioritization skills.
• Ability to work both independently and as part of a team.
• Strong problem-solving skills and the ability to remain calm under pressure.
• Basic bookkeeping knowledge or familiarity with accounting software (optional but preferred).
• Adaptability and willingness to take on new tasks as required.

Working Conditions:

• Full-time position.
• Office environment with occasional overtime as required.
• A blend of receptionist duties and administrative support, requiring both customer-facing and office-based tasks.

Interested candidates are invited to send their CVs to:
[email protected]

Job Type: Full-time

Pay: AED2,500.00 - AED4,000.00 per month