Position: Secondary & Portal Admin Executive

Date Posted: January 6, 2026

Industry: Real Estate / Property Brokerage / Administration

Employment Type: Full Time

Experience: 1–2 years

Qualification: Bachelor’s Degree holder / Diploma in Business Administration, Real Estate, or related field

Salary: AED 5000 to 10000

Location: Dubai, United Arab Emirates

Company: MSK Real Estate

Description:

𝐖𝐞’𝐫𝐞 𝐇𝐢𝐫𝐢𝐧𝐠 | 𝐒𝐞𝐜𝐨𝐧𝐝𝐚𝐫𝐲 & 𝐏𝐨𝐫𝐭𝐚𝐥 𝐀𝐝𝐦𝐢𝐧 𝐄𝐱𝐞𝐜𝐮𝐭𝐢𝐯𝐞 – 𝐃𝐮𝐛𝐚𝐢

We are seeking a Secondary & Portal Admin Executive to join a fast-growing real estate brokerage in Dubai. This position is ideal for candidates with hands-on UAE real estate administrative experience and strong expertise in managing property portals. The role plays a key part in supporting secondary sales and leasing operations while ensuring accurate and high-quality online property listings.

𝐊𝐞𝐲 𝐑𝐞𝐬𝐩𝐨𝐧𝐬𝐢𝐛𝐢𝐥𝐢𝐭𝐢𝐞𝐬:

• Create, manage, and optimize property listings across Bayut, Property Finder, and Dubizzle
• Ensure listing accuracy, valid permits, high-quality images, and timely updates
• Monitor active listings, update statuses, and archive expired or inactive posts
• Coordinate closely with agents to collect listing information, images, and required documentation
• Support secondary sales and leasing teams with DLD forms, NOCs, title deeds, and viewing arrangements
• Maintain well-organized records for compliance, audits, and reporting purposes
• Publish and verify listings within HubSpot CRM and generate performance and portal reports
• Coordinate with the marketing team on portal promotions and featured listings
• Assist with basic photo editing, open house coordination, and property handovers
• Handle daily office administration and respond to portal-related and client inquiries

𝐑𝐞𝐪𝐮𝐢𝐫𝐞𝐦𝐞𝐧𝐭𝐬:

• 1–2 years of experience in Dubai real estate administration
• Hands-on experience using Bayut, Property Finder, and Dubizzle
• Good knowledge of DLD, Ejari, and Trakheesi procedures
• Proficiency in Microsoft Office and CRM systems (HubSpot preferred)
• Excellent English communication skills, both written and verbal
• Highly organized, proactive, and able to multitask efficiently
• Gender Preference: Female candidates

𝐖𝐡𝐲 𝐉𝐨𝐢𝐧 𝐔𝐬:

• Work in a fast-paced real estate brokerage with strong marketing support
• Gain exposure to portal operations and secondary market transactions
• Career growth opportunities within Dubai’s competitive real estate market
• Visa and insurance provided