Key Reponsibilities:

Invoice and Payment Processing

• Post all approved purchase invoices into the accounting system promptly.
• Process daily payments including petty cash reimbursements and supplier invoices.
• Manage monthly payments to suppliers and service providers.
• Process staff salary advances in line with policies.

Banking and Reconciliation

• Bank all received cash and cheques in a timely manner.
• Post all payments into the system and daily and monthly reconcile against bank statements.
• Follow up on any unreconciled or erroneous transactions with relevant departments.

Statutory and Tax Obligations

• Compute, process, and remit monthly VAT dues in accordance with regulatory timelines.
• Prepare and file payroll-related statutory returns (PAYE, NHIF, NSSF, etc.).
• Ensure compliance with all financial and statutory obligations affecting payables.

Financial Reporting and Analysis

• Prepare the following reports by the 5th of every month:
• Payables ageing report
• VAT report for the month
• Balance Sheet and Profit & Loss Account
• Financial analysis and interpretation of financial performance indicators
• Maintain organized records and support internal and external audits.

Process Improvement and Controls

• Monitor internal controls relating to the payables process.
• Recommend efficiency enhancements and cost-saving measures.
• Support the Finance Manager in budgeting and cash flow planning.

Job Requirements

QUALIFICATIONS AND EXPERIENCE:

• Bachelor’s degree in Accounting, Finance, or related field
• CPA Part II or above (CPA Finalist/CPA-K preferred)
• At least 5 years’ experience in accounting or payables role in a busy environment
• Accuracy and attention to detail
• Strong knowledge of accounting software (QuickBooks, ERP systems)
• Understanding of Kenyan tax laws (VAT, PAYE, NSSF, NHIF)
• Analytical thinking and financial interpretation skills