Join Our Team: Supply Chain Intern

Location: Nairobi, Kenya

Category: Internship, Procurement, Supply Chain, Store Keeping

Industry: Non-Profit Organization Management

Employment Type: Internship

Education Required: Diploma

Salary: To be outlined during the interview

Position Overview

We are seeking a dedicated and enthusiastic Supply Chain Intern to join our team in Nairobi, Kenya. This is an excellent opportunity for someone looking to gain hands-on experience in procurement support, inventory management, and logistics coordination within a non-profit setting.

Key Responsibilities

• Assist in the procurement process by supporting the preparation and dispatch of purchase orders.
• Help maintain accurate inventory records and ensure proper inventory management practices are followed.
• Support logistics coordination efforts, including arranging transportation and tracking shipments.
• Collaborate with various teams to ensure timely delivery of supplies and resources.
• Participate in regular inventory audits and provide reports on stock levels and discrepancies.
• Contribute to the improvement of supply chain processes and support strategic initiatives.

Warehousing

• Support with receiving of goods in the warehouse, ensure the receipt physical quantity is matching the delivery note and liaise with Program for inspection of the goods.
• While the Supply Chain Assistant is away, provide cover in the warehouse with releasing of program stock for distribution, arranging the warehouse and updating the bin cards.
• Support the Supply Chain Assistant to plan and arrange dispatch to respective field offices.
• Support in updating stock movements in TIM.
• Support in dispatching stock items to respective field locations ensuring that all documentation are available and entries correctly made.

Fleet 

• Support the Supply chain Assistant to analyze and check fleet data on running costs, utilization and recharging.
• Support the Supply Chain Assistant to review rotation and fair distribution of field hired vehicles and report any gaps identified.
• Support in proper handling of incident/accidents’ insurance claims and negotiation of insurance benefits 
• Support in consolidation of fleet related procurement i.e tires across the field offices and share with Procurement for bulk processing. 

Assets

• With the help of Supply Chain Coordinator, support in tagging of new assets and updating the asset register.
• Support in ensuring that staff being allocated new assets have signed the asset issue form and is filed. 

ProSave and Procurement 

• Support with draft catalogue generation for upload in ProSave.
• Compile fully signed FWAs and share with Supply Chain Officer for Upload in ProSave.
• Support with Registration of Suppliers in Prosave.
• Through guidance of Supply Chain Officers and Assistant, obtain quotations or supply bids in line with SC procurement thresholds and policy.
• Complete competitive bid analysis and obtain required approvals as per the Supply chain manual.
• Support in processing invoice payments, ensure all stages of procurement check list has been completed and pass to Senior Procurement Officer for review and sharing with finance.

Filing systems

• Make sure that all Supply Chain documents, policies, waivers and contracts are correctly filed in the open and closed procurement files, in consecutive number.
• Ensure all asset issue forms are correctly filed and easily accessible.
• Ensure all signed asset verification reports are well filed.
• Ensure all beneficiary signed distribution lists and donation certificates are correctly filed .

SKILLS AND BEHAVIOURS (our Values in Practice)

Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values.
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same.
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters.
• Values diversity, sees it as a source of competitive strength.
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Requirements

• Diploma in Supply Chain Management, Logistics, Business Administration, or a related field.
• Strong organizational skills with attention to detail.
• Excellent communication and interpersonal skills.
• Ability to work effectively in a team-oriented environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Prior experience in a similar role or a strong interest in supply chain and logistics is a plus.

Perks and Benefits

• Gain valuable experience in a leading non-profit organization.
• Work in a collaborative and supportive team environment.
• Opportunity to make a meaningful impact on the lives of children worldwide.
• Potential for future career opportunities within Save the Children.

Our Commitment

Save the Children is committed to diversity and inclusion in our workforce. We encourage candidates of all backgrounds to apply and join us in our mission to create lasting change for children in need.