About This Role

• The Executive Assistant to multiple members of the C-Suite provides high-level administrative and operational support to executive leadership, including the Chief Executive Officer. This role demands a proactive, detail-oriented, and highly organized individual capable of managing diverse responsibilities in a fast-paced environment. The ideal candidate will possess excellent communication skills, handle sensitive information with discretion, and serve as a professional representative of the executive office.

Key Responsibilities

Administrative Support

• Manage complex calendars, appointments, and travel arrangements for C-Suite executives.
• Draft, proofread, and edit correspondence, presentations, reports, and other communications.
• Handle email management, including prioritization, response, and follow-up.
• Maintain well-organized filing systems—both electronic and physical.
• Prepare and process expense reports, invoices, and related documentation.

Meeting & Event Coordination

• Schedule and coordinate executive meetings, internal and external appointments, and virtual calls.
• Prepare agendas, take detailed minutes, and track follow-up items.
• Assist in planning and executing board meetings, company-wide events, and retreats.

Project & Task Management

• Support the execution of key strategic and operational projects.
• Track progress on deliverables and ensure deadlines are met.
• Conduct research and compile information to support executive decision-making.

Stakeholder & Relationship Management

• Serve as the point of contact between executives and internal/external stakeholders.
• Build and maintain strong working relationships with partners, clients, and team members.
• Handle confidential matters with the utmost professionalism and discretion.

Operational & Personal Support

• Coordinate with vendors, manage contracts, and oversee executive office logistics.
• Provide occasional personal assistance to executives when required.
• Anticipate executive needs and proactively address issues before they arise.

Requirements

Required:

• Bachelor’s degree or equivalent professional experience.
• Minimum of 5 years’ experience in an Executive Assistant or similar senior administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting platforms (e.g., Zoom, Microsoft Teams).
• Excellent written and verbal communication skills.
• Exceptional organizational, time-management, and problem-solving abilities.
• High level of integrity, discretion, and confidentiality.
• Strong interpersonal skills and professional demeanor.

Preferred:

• Experience in a high-growth or fast-paced organizational environment.
• Project management experience or certification (e.g., PMP).
• Familiarity with collaboration and productivity tools such as Slack, Asana, Trello, or Notion.