Job Description

• Under the direct supervision of the Grants Manager, the Grants Assistant will support Nairobi Urban, Lodwar, Hagadera and Kakuma Field Offices in being responsible for the grants management processes and documentation.

Key Responsibilities.

• Coordinate the report review process by receiving, consolidating, reviewing, and submitting the donor reports to Technical Coordinators (TCs), and Manager and ensure donor reports on project activities are in compliance with internal IRC requirements and any relevant external donor requirements.
• Support in coordinating and facilitate the Project Cycle Meetings (PCM) and Budget vs Actual review meetings and follow up on action points/comments.
• Circulate monthly/quarterly reporting schedules to the program and M&E team; doing follow-ups with the teams to ensure reporting schedules are met.
• Support in preparing and reviewing spending plans and work plans as per the grants' calendar.
• Raise compliance issues proactively with the Grants Coordinator and Grants Manager.
• Support the Grants Coordinator in supervising funding opportunities, including calls for funding, progress of proposals, submission deadlines, financing available.
• Assist the Programme Managers in tracking the budgets expenditures and commitments in line with the approved spending plans and the work plan.
• Support document signing by SMT, troubleshooting department queries, and supporting other tasks as the need arises.
• Assist in drafting compliance cheat-sheets, as needed.
• Any other duties as assigned.

Key Result Areas

• Contribute to efficient programs and management of grants including proposal development, reporting and grants and sub grants monitoring roles.

Qualifications

• Bachelor’s degree in social sciences/international development/communication/finance.
• 2 years’ experience in project and grants management in the NGO sector.
• Good analytical and report writing skills.
• Familiarity with donor compliance rules and grant management.
• Attention to detail and organization skills.
• Excellent interpersonal, cultural and diplomatic skills; Friendly and constructive approach in handling work relations and addressing challenges.
• Proficient in English; both written and verbal.
• Ability to carry out responsibilities independently with minimal technical support.