Role Summary:
The Procurement & Logistics Manager will provide strategic leadership and direction to AKES, Kenya’s procurement and logistics function. This role ensures transparent, cost-effective and compliant acquisition of goods and services, effective vendor and contract management, efficient logistical support across the institution, and reliable administration support to the Support Office.

The role is both strategic and operational, requiring the ability to set frameworks while ensuring consistent and high-quality delivery.

Key Responsibilities:

Strategic Leadership & Governance

• Develop and implement institution-wide procurement and logistics strategies aligned with AKESK’s vision.
• Champion best practices, transparency and compliance in procurement and supply chain management.

Procurement & Supply Chain Management

• Drive strategic sourcing, tendering and contract negotiations to deliver value for money and efficiency.
• Oversee supplier evaluation, performance monitoring and relationship management to ensure long-term partnerships.
• Ensure compliance with Kenyan procurement laws, regulations and donor/partner requirements.
• Monitor and report on procurement KPIs, cost savings and efficiency gains.

Logistics & Inventory Management

• Establish robust logistics frameworks for timely delivery of goods and services across all schools and offices.
• Oversee fleet management, inventory systems, warehousing and stock reconciliations.
• Develop business continuity and disaster preparedness plans for critical supply chain operations.

Administration & Facilities Support

• Lead the administration functions for the Nairobi Support Office, office management, central services and facilities coordination.
• Ensure compliance with health, safety and environmental standards.
• Provide high-quality logistical and administrative support for institutional events and central operations.
• Manage service providers for utilities, maintenance and outsourced services.

Financial & Risk Management

• Prepare and manage procurement and logistics budgets, ensuring cost-effectiveness and accountability.
• Identify, assess and mitigate operational and financial risks across procurement, logistics and administration.
• Implement audit recommendations and strengthen internal controls.
• Provide regular reports to management on performance, risks and improvement actions.

People Leadership & Capacity Building

• Lead, mentor and develop the procurement, logistics and administration teams.
• Build capacity and provide training to procurement staff and storekeepers across schools.
• Foster a culture of accountability, teamwork and continuous improvement.
• Drive the adoption of digital procurement tools and systems (example ERP, Trello, e-procurement platforms) for operational efficiencies.

The requirements

Qualifications, Skills and Experience:

Essential:

• Bachelor’s degree in Procurement, Supply Chain Management, Business Administration, or a related field.
• Professional certification (example CIPS, KISM, CSCP).
• Minimum 7–10 years of progressive experience in procurement and logistics, with at least 3 years in a managerial/leadership role.
• Strong experience in vendor management, contract negotiation and compliance.
• Sound knowledge of procurement laws and regulations in Kenya.
• Proven track record of managing teams, budgets, and institutional procurement systems.
• Proficiency in ERP systems, procurement tools, and Microsoft Office Suite.
• Analytical and decision-making skills.
• Strong leadership and people management skills.

Desirable:

• Master’s degree in a relevant field.
• Experience in the education sector or non-profit organizations.