Position Summary

We are currently looking for an Operation Officer in our Audit Unit to provide administrative support to the Audit team.

Key roles and responibilites
Proposal Support:
To support business development by ensuring that KPMG’s latest best practice is being applied to proposals including;

• Assisting in proposal writing;
• Handling proposal enquiries and channel to the appropriate client service staff within the firm;
• Advising / reviewing proposals and presentations and other documents for KPMG best practice;
• Prepare weekly and monthly proposal reports;
• Maintain Audit proposals/EOI register;
• Maintaining a database of proposals; and
• Promoting proposal templates, coordinating and maintaining CV database and experience sheets.

Administrative/ Personal Assistant roles:
In conjunction with other departmental administrators:

• Providing administrative services to Audit Partner, Director, managers and staff with formatting and printings audit reports, management letters, fee notes, proposals, EOIs, Engagement letters;
• Preparing monthly fee notes for ongoing Invoice projects;
• Providing administrative assistance on large client engagements;
• Compiling of information based on the key performance indicators and targets for discussion in monthly Audit meetings.  Sending meeting request and organizing logistics prior to the meeting.
• Follow up on debtors on a continuous/weekly basis.
• Making travel arrangements, arranging visas, renewal of passports, banking, taking messages in their absence and/or referring to respective managers, setting up meetings and departmental/ leadership diary management.

Other roles:

• Debt collection
• Ensuring all Risk processes & procedures are followed during client engagements
• Assist in any other matters incidental to Business Unit Management as may be requested from time to time by the Performance Manager/Supervisor

Academic/Professional qualifications and Experience:

• Diploma in Management/Secretarial course/ Business Administration; and
• University degree in a relevant field will be an added advantage.
• Must have a minimum of 4 - 6 years of working experience.
• Experience in an accounting/ law firm, and/or corporation, will be an added advantage.
• Proficient in Microsoft Office applications including Word, Excel, and Access along with experience performing internet research.

Personal attributes:

• Interpersonal Skills:  Must be able to build strong relationships with people of diverse personalities.
• Global Behavioral Capabilities: strong demonstration of KPMGs global behaviors.
• Demonstrate and articulate KPMG values.
• Strong  organizational  skills  and  creativity:  Be  able  to  develop  new  simple  approaches  to problems.
• Communication Skills: Excellent communication skills both written & verbal presentations.
• Flexibility in prioritizing and completing tasks.
• Willingness to work under supervision and learn new skills quickly.
• Attention to detail; Have very good attention to detail.
• Pragmatic Problem-Solving Skills: Ability to handle and resolve unstructured problems and provide effective solutions.
• Personal and Professional Ethics: Must operate and practice within the professional code of conduct, look and act professional and be honest, with self and colleagues.
• Comfort interacting with C-level professionals.

We offer:

• An exciting opportunity to work with a Big 4 firm on cutting-edge clients across Africa.
• Continuous learning and development.
• Exposure to multi-disciplinary client service teams.
• Unrivalled space to grow and be innovative.
• Opportunity for international travel.