DUTIES AND RESPONSIBILITIES

Recruitment & Onboarding

Manage end-to-end recruitment processes: job posting, shortlisting, interviewing, reference checks, and onboarding.

Ensure that all new hires are properly inducted and oriented in line with organizational policies and culture.

HR Policy & Compliance

Develop, review, and implement HR policies and procedures in line with Kenyan labor laws and NGO best practices.

Ensure staff handbook and contracts are up to date and compliant.

Maintain and safeguard employee records and HR documentation.

Performance Management

Coordinate the performance appraisal process and ensure timely feedback and documentation.

Work with line managers to address performance issues and support employee development plans.

Employee Relations & Welfare

Handle employee grievances, conflict resolution, and disciplinary matters in accordance with policy.

Foster a healthy and inclusive work environment.

Plan and coordinate staff welfare activities and team-building events.

Payroll & Benefits Administration

Prepare and submit monthly payroll inputs in coordination with Finance.

Manage staff benefits including leave, insurance, pension, and statutory deductions (NSSF, SHIF, PAYE).

Maintain accurate leave records and ensure compliance with leave policies.

Training & Development

Identify staff training needs and coordinate capacity-building initiatives.

Organize internal and external training sessions in line with organizational goals.

HR Reporting & Strategy

Provide regular HR reports and updates to management.

Contribute to strategic HR planning aligned with organizational objectives.

Support organizational audits and reporting for donors or regulatory bodies as required.

KEY REQUIREMENT SKILLS AND QUALIFICATION

Degree in Human Resources Management, Business Administration, or a related field

A minimum of 3–5 years of hands-on HR experience, preferably in a busy NGO or non-profit setting

Strong knowledge of Kenyan Labor Laws and HR best practices

Proven ability to independently manage the HR function

Membership in a professional HR body (IHRM) is an added advantage