Posted: By:Hiring Kenya
About the Project
Meru University of Science & Technology (MUST) in collaboration with Federal Institute for Materials Research and Testing (BAM) in Germany are implementing a project titled ‘Circular bio-based intelligent organic and oxide engineering ecosystems – From multiple heterogeneous sources to homogeneous high-tech materials supply streams (Circular B-I/O)’. The project is funded by Volkswagen Stiftung foundation. The project seeks to competitively fill the following open position;
Project Support Officer /Project Secretary
Key Duties and Responsibilities
Manage and maintain schedules, appointments, and calendars.
Handle incoming correspondence, emails, and phone inquiries.
Prepare, format, and distribute reports, presentations, and other documents related to the projects.
Coordinate meetings, workshops, and conferences, including logistics and materials preparation.
Maintain organized records of institute activities, research data, and administrative files.
Assist with budget tracking, invoicing, and procurement processes.
Support recruitment activities, including scheduling interviews and onboarding new staff or interns.
Liaise with internal teams, external partners, vendors, and stakeholders effectively.
Ensure compliance with institute policies and procedures.
Perform general office duties to ensure a smooth workflow.
Key skills/Personal attributes required include:
Strong analytical, organizational and communication (in English and French both oral and written) skills.
Highly motivated and independent with strong administrative skills and the ability to work effectively as part of a team.
Be a person of integrity and a keen eye for details.
Qualifications
Diploma in Business Administration / Secretarial Studies /Education or equivalent
Proficiency in French Language will be an added advantage
