Position Description

• The Finance & Administrative Consultant will be responsible for supporting the project operations team and the general administrative and finance functions of the programme. The role will entail assisting with managing financial records and ensuring smooth administrative operations within the project.

Location:

•  The position is based in Nairobi Palladium's offices.

Primary Duties and Responsibilities: 

Financial Support

• Preparation of Payment Approval Forms (PAFs) for payment and reviewing supporting financial documents prior to payment to ensure completeness and accuracy.
• Assisting with the preparation of monthly field voucher reports in a timely and accurate fashion and submitting them for review and approval.
• Assisting with the preparation of requests to transfer funds into the project bank account. 
• Processing and uploading payments in the online bank platform.
• Preparing bank reconciliation statements.
• Assisting with facilitating the statutory audit exercise. 
• Any other ad-hoc requests as delegated by the Finance & Project Associate. 

General Administrative Support

• In absence of the Finance & Project Associate, assisting with staff payroll administration and ensuring payroll changes are captured on time. This includes the additional and removal of new and existing staff respectively.
• Timely payment of statutory deductions and maintaining statutory files for auditing i.e. PAYE, NSSF & SHIF.
• Regularly supporting the Finance & Project Associate in reviewing and drafting contract amendments for staff and consultancy contracts, and service vendors.
• Making travel, venue, accommodation and other logistical arrangements for staff travelling to conferences and workshops.
• Preparation of purchase requisitions, purchase orders and managing the procurement process for project items.
• Assisting with project asset management and, in case of incidences, ensuring security protocol is followed. 
• Participating in team meetings and supporting with minute taking.
• Conducting due diligence requests for vendors.
• Providing administrative and operational support to staff based in Ghana and Rwanda, as needed. 

Required Qualifications: 

• Demonstrated financial acumen and experience with budget, finance and contract administration.
• Ability to manage competing priorities and be adaptable. 
• Ability to learn and apply programme procedures with high attention to detail.
• Sound problem solving and decision-making skills. 
• Excellent written and oral communications skills. 
• Interest in nature or nature-based solutions.
• Confident working with IT systems, including databases and Microsoft Excel.
• A positive team work ethic, supportive attitude, and willingness to learn and upskill.