The Admin Assistant will be responsible for generating various invoices through the system e.g. water bills, fine, repairs and any other that may occur on a need basis.

Duties & Responsibilities

• Ensuring that all tenants have signed agreements and the same filed in their respective files and also updating the files from time to time
• Add tenant to the system and vacate when needs be with precise dates of vacating
• Post expenses into the system and do remittances periodically as they become due
• Ensure that tenants records are up to date by occasionally updating the agreement file as well as the system data
• Bank / system reconciliations
• Generating various invoices through the system e.g. water bills, fine, repairs and any other that may occur on a need basis
• Receiving tenant payments and posting them appropriately to the system
• Issue demand notes to the tenants with the help of the field officer
• Drafting letters when requested or when need arises, replying to emails accordingly
• Presenting cheques to the bank and checking their status for any errors
• Disbursing various messages from the system to tenants, caretakers or landlord when needs be
• Preparation of refund forms which must be signed by caretaker and field officer before your execution, which then you will attach tenant bank details ready for remittance at accounts level
• Respond to calls from tenants, Landlords etc. and assist them as required
• Preparation of MONTHLY rental statements for Landlords and generating income returns on the same
• Draft small monthly reports of your findings and submit to the director
• Taking minutes of every meeting
• Record hardware stock
• Marketing/ advertising
• Any other duty that may arise

Skills & Experience

• Diploma /Degree in Finance or related field.
• At-least 2years working experience in Finance, Accounting or related field.