Position Summary:

• The HR and Administrative Officer is a dynamic role responsible for managing all human resources functions, administrative duties, and executive support. This includes planning the CEO’s calendar, ensuring seamless HR operations, and maintaining an organized administrative environment to support organizational success.

Key Responsibilities:

Executive Support:

• Plan, coordinate, and manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize materials for meetings and ensure timely communication with stakeholders.
• Act as the primary point of contact between the CEO and internal/external stakeholders.

Human Resources Management:

• Oversee recruitment, onboarding, and off-boarding processes.
• Maintain and update employee records and ensure compliance with labor laws and company policies.
• Coordinate staff training, development programs, and performance evaluations.
• Manage payroll processing, employee benefits, and grievance handling.
• Develop and implement HR policies and procedures.

Administrative Duties:

• Handle day-to-day office administration, including procurement of supplies and facility management.
• Manage correspondence, reports, and other organizational documentation.
• Oversee the filing system to ensure easy retrieval of information.
• Coordinate company events, meetings, and team-building activities.

Communication and Liaison:

• Serve as a liaison between management and staff, ensuring effective communication.
• Address inquiries from staff and external parties professionally and efficiently.
• Ensure timely follow-up on key action points from meetings or CEO directives.

General Duties:

• Manage travel and accommodation arrangements for employees and visitors.
• Maintain confidentiality of sensitive information.
• Perform other duties as assigned to support organizational goals.

Qualifications and Skills:

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• Proven experience in HR, administration, and executive support roles.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in office software (e.g., Microsoft Office Suite).
• High level of discretion and confidentiality.