We have an excellent and exciting opportunity for Boarding Officer – Ships Agency. We seek to give the opportunity to a candidate who ideally holds professional qualification in Shipping, Supply Chain, Logistics or Maritime Management. The position is based in Mombasa.

Duties & Responsibility:

Operational Duties

• Attend and participate in pre-planning meeting for all vessel calls
• Assist in preparing manifests both manual and systems based.
• Preparing crew shore passes on vessel call.
• Booking for Pilotage
• Co-ordination of vessel Master, marine team to ensure safe and timely vessel berthing.
• Expediting cargo discharge and or loading, ability to maintain proper stowage throughout the operations
• Preparation of outward cargo documents and lodging, vessel clearance/sailing of vessel.
• Coordinating with departments regarding vessel husbandry services.
• Crew change management, to process documentation, provide transport and any other crew requirements for on and off signers
• Any other duty assigned by supervisor and HOD from time to time.

Communication

• Advising principals on loading/discharging queries and progress report.
• Updating the customers, agency team, stakeholders on vessel performance on all the platform
• Preparation of SOFs, be checked and approved by the ships master
• Ability to synchronize with other vessel suppliers and monitor performance
• Emailing principles sailing reports/documents.

Stakeholder Management

• Liaising with principles and KPA staff regarding berthing position
• Liaising with government officials to obtain vessel clearance upon berthing

Equipment Management

• Coordinating and marshalling offshore equipment on berthing prospects.
• Advising technical team on equipment requirement for each vessel to ensure proper utilization.
• Assessing and conducting equipment repairs, during vessel operations

Draft Survey

• Organizing, scheduling and completing vessel and barge draft surveys for all vessel calls, to ensure acceptable standards are maintained.
• Examine vessel sounding and advising the captain on the state of vessel during berthing, operations and sailing of the vessel
• Prepare and submit draft survey reports for each vessel call to the various stakeholders

Key Performance Indicators

• Timely submission of documents.
• Timely Vessel berthing.
• Even vessel discharge/loading.
• Max intervals 2 hours intervals hold completion.
• Max 2 hours interval vessel sailing upon cargo operation completion.
• Timely daily discharge report and submission of the SOF to the office.
• Minimum trimmer working hours as per department set targets.
• Zero complain from the principal and the Master.
• Timely sharp reports.

Qualifiations

• Professional qualification in shipping (ICS), supply chain or logistics.
• IT Proficiency in all Office Suites packages.
• ICMS training and knowledge in navigating the Kentrade system an added advantage.
• Knowledge on ERP software a must.
• A minimum of 2 years progressive experience in Ship Operations.

Competence & Skills

• Team player & self-motivated.
• Able to work under pressure.
• Honest, reliable & of high integrity.
• Attentive to detail and strong decision making
• Negotiation and problem-solving ability
• Strong reporting skills on operations.