POSITION SUMMARY

Reporting to the Country Director (CD), the Associate Director of Finance and Administration is responsible for designing, guiding, directing, development and overseeing implementation of appropriate policies and systems including various internal controls in the areas of Finance and Accounts, HR & administration, and Procurement to support the implementation of HealthRight Kenya’s agenda.The job holder will engage with the NGOs board, funders and other external constituents.

MAJOR RESPONSIBILITIES

Strategic/Leadership Responsibilities

A member of Senior Management Team contributing to HealthRight Kenya and HealthRight International’s organizational strategy, management oversight and growth

Provide strategic direction for the organization towards financial sustainability

Setting up and monitoring financial control systems

Ensure donor funds are utilized in line with overall organizational goal and donor requirements

Developing and implementing fundraising strategies

Oversee and lead annual budgeting and planning process in conjunction with the APD

Implement policies, management tools and procedures across the organization in Finance, Human Resources & Operations

Analyzing and reporting on financial performance

Participate in Board meetings and make financial presentation on organization’s financial position

Ensure organization’s compliance to legal & regulatory requirements

Monitor progress and changes in legal and statutory requirements

Financial responsibilities

Financial planning, cash forecasting, funds disbursement and investment strategy implementation

Payment requests approvals in line with project work plans and budgets

Payments’ authorization through online banking and Mobile money

Manage organizational cash flow and forecasting.

Prepare donor reports as stipulated in contracts/requirements

Prepare periodic Management reports

Overseeing audit and tax functions

Managerial/ Supervisory Responsibilities

Supervising and supporting the direct reports and other staff in all financial and administrative matters

Manage teams by ensuring that human resource structures and policies are adhered to

Ensure staff are appraised bi-annually

Provide finance management support, mentorship and training to staff and implementing partners

Operational Responsibilities

Oversee the payroll management

Provide oversight in staff contracts for renewal or termination

General office administration oversight including staff support

Overseeing procurement processes and ensuring value for money

Responsibility for Physical Assets, Data & Information

Provide oversight on Equipment (Machinery, Instruments, fixtures) through maintenance of fixed assets through risk insurance policy

Provide oversight on assets movement (location and custody)

Manage records, data, information, and confidential information by ensuring information back up through Box, SharePoint and Google Drive

Ensure adherence to policy guidelines on records management

Working Conditions/Environmental factors

Works predominantly in the office with long periods of sitting usually influenced by the level of tasks.

Academic and professional Qualifications

Master’s degree in related field

Bachelor’s degree in commerce, Business Administration, Economics, or Finance or a closely related field

A certified Accountant or Finance professional, such as CPA (K), ACCA, etc.

A certified HR professional is desirable i.e. CHRP (K)

Membership to a relevant professional body e.g. ICPAK and IHRM

Previous relevant work experience required.

7- 9 years of work experience with at least 5 years in a management role.

Experience designing, implementing, managing and overseeing financial operations for organizations with multiple field offices/projects preferably in the field of sexual and reproductive health, global health, and/or global development.

Experience supporting financial and commercial management for comparable programs or organizations working with diverse stakeholders (governments, funders, implementation organizations)

Other Skills and Competencies

Functional Skills:

Financial and accounts Management skills

Forecasting skills

Planning & Budgeting skills

Advanced experience in QuickBooks

Analytical skills

Grants Management skills

Strategic planning skills

Advanced Computer skills particularly in MS office applications: Excel, word, PowerPoint, internet etc.

Behavioral/Soft Competencies/Attributes:

Interpersonal and communication skills

Leadership skills

Integrity

Problem solving skills

Attention to detail

Interpersonal skills (empathy, emotional intelligence, active listening)

Leadership skills

Communication skills