Job Profile
Christian Health Association of Kenya (CHAK) is looking for an experienced Procurement and Administration Officer with expertise in procurement for USG projects. The Procurement and Administration Officer will support CHAK in overseeing logistics, administration, and procurement. The role holder is expected to ensure organizational efficiency and effectiveness in utilisation of CHAK resources.

Reports to: Head of Finance and Administration
Direct reportees: Drivers and administration assistant/receptionist
Indirect reportees: Procurement and administration Officers – projects
Location: Nairobi, Kenya
Job grade: CHK8

Key responsibilities and duties
Administration and logistics

1) Participate in development, implementation and interpretation of administration policies and procedures.
2) Execute transport policy and asset management plan.
3) Efficiently manage CHAKs fleet of vehicles.
4) Monitor assets usage and generate monthly reports.
5) Maintain an accurate asset register.
6) Coordinate local travel, including taxis services.
7) Oversee front office operations including mail and courier services.
8) Record keeping of all LPOs, RFPs, quotations and tender documents. 
9) Generate annual budgets for the section.
10) Coordinate the maintenance and disposal of assets in line with CHAKs policy.
11) Ensure all operational licenses are timely acquired and rates paid.
12) Timely renewal of all relevant insurances for the organisation.

Procurement
1) Implement all policies and procedures relating to procurement.
2) Generate annual procurement plan for the organization.
3) Operationalize and implement all procurement laws, regulations, and guidelines applicable in the tendering process and all processes throughout the Organization.
4) Coordinate pre-qualification of suppliers.
5) Offer advisory services to user departments for cost effective and efficient procurement.
6) Maintain an accurate database of all suppliers.
7) Lead and participate in procurement committee deliberations including tendering and bidding processes.
8) Generate purchase orders and ensure timely delivery of goods and services.
9) Advise the Head of Finance and Administration on areas of improvement.
10) Generate monthly procurement report.
11) Participate in departmental meetings.

Qualifications
• Bachelor’s degree in Business Administration or Commerce or Finance or related discipline. 
• Diploma in Purchasing and Supplies or its equivalent from a recognized institution.
• Member of CIPS or KISM with valid Supplies Management Practitioner’s License.
• At least five years’ experience in a comparable position in a large NGO.
• Experience in budgeting and financial management.
• Fluency in spoken and written English
• Experience in designing and improving internal controls to improve efficiency.

Application procedure
Kindly send your application using the link provided at the top of this page by attaching your cover letter, CV, copies of certificates and contacts of three referees.

Note: Attachments should not exceed 2MBs for successful submission of your application.

Applications should be addressed to:
The General Secretary
P.O. Box 30690 – 00100,
Nairobi

In case of challenges using the application link provided, please write to hr@chak.or.ke stating the specific challenge experienced then apply through the same email.

Closing date for receiving applications is April 17, 2024.

Only shortlisted candidates will be contacted for interview.

NB: By applying for this position, I hereby consent CHAK to collect, store and process my information. I understand that I may withdraw my consent by withdrawing my application.