The National Transport and Safety Authority (NTSA) is a State Corporation established through
an Act of Parliament; Act Number 33 of 26th October 2012.

The Authority is mandated with effectively managing the road transport sub-sector and minimizing road traffic accidents and loss of lives resulting therefrom.

Pursuant to this mandate, the Authority seeks qualified candidates to externally fill the under mentioned positions:

Detailed job descriptions for the positions are as provided below.

ASSISTANT OFFICE ADMINISTRATOR (GRADE NTSA 9) – REF: NTSA/07/2023/28

The position holder will be deployed to work in the office of a Deputy Director and will be
responsible for day to day administrative services of the office.

Key Duties and Responsibilities

• Taking oral dictation and transcribing in typed form;
• Word and data processing from manuscripts;
• Managing e-office;
• providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications;
• Maintaining comprehensive and accurate records;
• Performing minor accounting duties;
• Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary;
• Answering phone calls in a polite and professional manner;
• Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department;
• Managing the executive’s calendar, including making appointments and prioritizing
  the most sensitive matters;
• Operating office equipment;
• Managing office protocol;
• Managing office petty cash;
• Supervising office cleanliness;
• Undertaking any other office administrative services duties that may be assigned.

• Qualifications, Skills and Experience

  • Diploma in Secretarial Studies or in any of the following disciplines: – Business Management/Administration and or management related courses from a recognized
    institution.
    or
  • Business Education Single and Group Certificates (BES & GC) from Kenya National
    Examinations Council/Pitman in the following subjects:
    ✓ Typewriting III (50 w.p.m)/Computerized document processing III
    ✓ Shorthand II (80 w.p.m)
    ✓ Business English II/Communications I
    ✓ Office Practice II
    ✓ Secretarial Duties II
    ✓ Commerce II
    ✓ Office Management III/Office Administration and Management III
  • Computer Proficiency;
  • Degree in Business Management is an added advantage; and
  • Excellent written and verbal communication skills, highly organized with good time
    management skills, and excellent interpersonal skills

  How to Apply

  Applications may be deposited in the Registry at the Authority’s Head Office, 316 Upper Hill Chambers, ninth floor, 2nd Ngong Avenue, Nairobi or posted to:

  
  The Director General
  National Transport and Safety Authority
  316 Upper Hill Chambers, 2nd Ngong Avenue
  P.O Box, 3602-00506
  NAIROBI

  
  All applications should be received not later than 5:00 p.m. on Monday 24th July 2023.

  
  NTSA is an equal opportunity employer committed to diversity and gender equality. Youth, Women and Persons with Disability are encouraged to apply.

  Please note that only shortlisted candidates shall be contacted. Any form of canvassing shall lead to automatic disqualification.

  
  PLEASE NOTE THAT NTSA DOES NOT CHARGE ANY FEE AT ANY STAGE OF THE
  RECRUITMENT PROCESS FOR PERSONS SEEKING EMPLOYMENT WITH NTSA.